Remote Project Administrator I (MEP) – Design Team

DLB Associates; United States; Remote; USD 50,000 - 65,000; Full time

Benefits offered by this job

Medical plans

FSA

Dental & Vision

401k with match

PTO

Life insurance

Disability

Tuition reimbursement

Parental leave

Job summary

DLB Associates is seeking a Project Administrator I (MEP) for its Design Department. This remote position supports the design and construction phases, coordinating documents, meetings, and communications across the team.

You will manage project records, maintain versioned files, and utilize AI-assisted tools to streamline tasks while ensuring deadlines are met and budgets are respected. Travel is minimal.

Qualifications

• Minimum of two years of experience in a professional office or consulting services environment.
• Exposure to project or construction administration support.
• HS diploma or equivalent; associate degree may substitute for one year of experience.

Responsibilities

• Capture and organize project conditions, decisions, deadlines in notes and trackers.
• Log, file, and maintain project documents using approved naming and filing standards.
• Maintain version control and archive superseded documents.
• Update document logs for current status visibility.
• Maintain project SharePoint/document repositories and permissions.
• Coordinate and schedule internal and external project meetings.
• Take and distribute meeting notes; track decisions and due dates.
• Use AI-based tools to improve routine administrative tasks.

Skills

AI tools

MS Office

Document platforms

Document organization

Communication

Confidentiality

Remote work

Document maintenance

Teamwork

Deadline management

Multitasking

Education

High school diploma or equivalent

Associate degree in construction management, architecture, engineering technology, or related field

Job description

DLB Associates is seeking a Project Administrator I (MEP) for its Design Department. This remote position supports the design and construction phases, coordinating documents, meetings, and communications across the team.

You will manage project records, maintain versioned files, and utilize AI-assisted tools to streamline tasks while ensuring deadlines are met and budgets are respected. Travel is minimal.