Remote Project Accountant: Invoicing & Analytics

Aston Carter

Salem (OR)

Remote

USD 39,000 - 50,000

Full time

8 days ago

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Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan

Life Insurance

Short and long-term disability

Health Spending Account

Transportation benefits

Employee Assistance Program

Time Off/Leave

Job summary

Aston Carter is seeking a Project Accountant for a fully remote role based out of OR. You will manage end-to-end invoicing for engineering and architectural projects, review contracts, and ensure financial integrity.

The role emphasizes audits support, WIP analysis, and closeout activities, with advanced Excel and Deltek experience preferred. This contract-to-hire position offers a remote work setup, with pay ranging from $28.00 to $36.00 per hour, reflecting expertise and geographic

Qualifications

1+ years of project billing experience within an engineering or architectural company with revenue over $75 million.
1+ years of experience creating invoices for multi-million dollar projects.
1+ years of experience managing and billing change orders.
1+ years of experience working with project managers to track deadlines and milestones.
Hands-on billing experience within an engineering or architectural firm environment.
Strong understanding of lump sum and time-and-materials billing methodologies.
Proficiency with Deltek Vantagepoint, Deltek Vision, or BST project accounting systems.
Advanced Excel skills, including pivot tables, VLOOKUP, SUMIF, and INDEX MATCH.
Experience preparing invoices for projects within engineering or architectural firms.
Experience with project analysis, work-in-process reporting, project closeout activities, and handling subconsultant and subcontractor invoices.
Ability to interpret contract terms and apply them accurately to project setup and billing.
Strong analytical and problem-solving skills for complex reconciliations and financial inquiries.
Effective communication with project managers, internal stakeholders, and external clients.
High attention to detail and accuracy in financial data entry, invoice preparation, and documentation management.

Responsibilities

Review client contract documentation and set up projects in the project accounting system in alignment with contract terms and corporate guidelines.
Ensure accurate and timely project setup for a variety of clients and project types, maintaining compliance with internal standards.
Manage the full invoicing cycle, including creating, revising, posting, and archiving invoice packets for engineering and architectural projects.
Prepare invoices for multi-million dollar projects, ensuring accuracy and adherence to contractual billing requirements.
Process and support subconsultant and subcontractor invoice payments, verifying alignment with budgets.
Track and manage change orders, ensuring billing reflects approved changes in scope and fees.
Work with project managers to track deadlines and milestones and ensure billing aligns with progress and terms.
Apply lump sum and time-and-materials billing methods appropriately based on contracts.
Analyze work-in-process and accounts receivable to identify issues and opportunities.
Execute project closeout activities, including reconciliations and final billing.
Respond to inquiries from internal stakeholders and external clients regarding project financials and invoices.
Serve as liaison during audits by providing documentation and analysis related to project billing and records.
Contribute to implementation and testing of new departmental software and tools.
Act as subject matter expert to guide peers on processes and best practices.
Assist with system maintenance and troubleshooting in collaboration with IT.
Utilize Excel advanced functions to perform project analysis and reporting.
Maintain organized records of invoices, change orders, and project financial documentation.