Remote Program Coordinator — Medical Education & Events

The Lockwood Group, LLC; Columbus (KS); Hybrid; USD 52,000 - 75,000; Full time

Job summary

Total Health in the United States is seeking a proactive Program Coordinator to drive planning, promotion, and execution of oncology education programs. The role blends remote coordination with hands-on on-site work, including frequent travel and weekend event execution.

The ideal candidate will manage timelines, budgets, and stakeholder communications, ensuring high-quality experiences for attendees, faculty, and partners while maintaining compliance and documentation across programs.

Qualifications

• Bachelor’s degree or equivalent professional experience.
• Minimum of 3 years in meeting planning, conference management, or related field.
• Exceptional organizational skills with strong attention to detail and follow-through.
• Ability to independently manage multiple programs, deadlines, and competing priorities in a fast-paced environment.
• Strong written and verbal communication with physicians, partners, vendors, clients, and colleagues.
• Problem-solving and critical-thinking skills, with calm handling of changes.
• Proficiency in Microsoft Office; experience with event management, registration, or CRM platforms.
• Interpersonal and customer-service skills; ability to work remotely with a cross-functional team.

Responsibilities

• Coordinate planning and execution of live, virtual, and hybrid oncology education programs.
• Develop and maintain timelines, tasks, budgets, and deliverables to keep programs on schedule and within budget.
• Lead attendee recruitment to hit attendance goals for assigned programs.
• Serve as main point of contact for faculty, vendors, venues, partners, and stakeholders.
• Coordinate faculty logistics including invitations, scheduling, travel, and on-site needs.
• Manage event logistics: venue, food & beverage, AV, room setups, signage, shipping, registration.
• Collaborate with Sales, Marketing, Accreditation, and Finance to meet deliverables.
• Track program expenses and invoices; identify discrepancies and cost-saving opportunities.
• Schedule planning calls, internal check-ins, and post-program debriefs; document action items.
• Provide hands-on on-site event management including registration and sponsor support.
• Anticipate challenges and proactively propose solutions.
• Maintain organized records and internal tracking systems.
• Support compliance with medical education, accreditation, and industry standards.
• Identify opportunities to improve processes and attendee experience.
• Support additional programs and special projects as needed.

Skills

Organizational skills

Communication skills

Time management

Project management

Education

Bachelor’s degree or equivalent

Tools

Microsoft Office

Event management software

CRM platforms

Registration systems

Job description

Total Health in the United States is seeking a proactive Program Coordinator to drive planning, promotion, and execution of oncology education programs. The role blends remote coordination with hands-on on-site work, including frequent travel and weekend event execution.

The ideal candidate will manage timelines, budgets, and stakeholder communications, ensuring high-quality experiences for attendees, faculty, and partners while maintaining compliance and documentation across programs.