Sales and Marketing Coordinator

The Lockwood Group, LLC; Columbus (KS); Hybrid; USD 42,000 - 56,000; Full time

Job summary

Total Health Oncology is seeking a Sales and Marketing Coordinator to join a growing, entrepreneurial team. This fully remote role supports the sales group and improves operational efficiency, handling admin, marketing, and client support to keep revenue-generating activities on track.

The position involves processing sponsorships, onboarding sponsors, managing communications via Marketo, Squarespace updates, and coordinating Basecamp tasks after meetings.

Qualifications

• Bachelor’s Degree preferred.
• Excellent written and verbal communication.
• Detail oriented with the ability to multitask.

Responsibilities

• Process sponsorships from contract through fulfillment.
• Coordinate sponsor onboarding and maintain internal documentation.
• Manage the Exhibits inbox and route inquiries to the right team.
• Monitor sponsorship inventory and update availability as opportunities sell out.
• Learn and manage Marketo for sponsor communications.
• Build and launch email campaigns using provided templates.
• Schedule and monitor email sends.
• Learn and manage Squarespace updates for meeting sites.
• Coordinate and distribute Basecamp follow‑up tasks after each meeting.

Skills

Communication

Multitasking

Attention to detail

Education

Bachelor’s Degree

Tools

Marketo

Squarespace

Basecamp

Microsoft Office

Job description

This role is fully remote and would require about 20% of travel with about 10% of travel for quarterly team meetings in South Florida.

About Total Health

Total Health Oncology is a leading provider of oncology medical education, producing nationally recognized conferences that connect healthcare professionals with the latest advancements in cancer care. Our meetings bring together top experts, industry partners, and clinicians to foster collaboration and improve patient outcomes.

We're a growing, entrepreneurial team that thrives on innovation, teamwork, and delivering exceptional experiences. Every person plays an important role, and we believe in empowering our employees to take ownership, solve problems, and make a real impact. If you're looking for a collaborative environment where no two days are the same and your work truly matters, Total Health Oncology is the place for you.

Summary

The Sales and Marketing Coordinator will support the sales team and improve operational efficiency. The goal of this role would be to take on many of the administrative, marketing, and client support responsibilities that currently pull our sales team away from revenue‑generating activities.

Key Responsibilities

• Process sponsorships from contract through fulfillment.
• Coordinate sponsor onboarding and maintain accurate internal documentation.
• Manage the Exhibits inbox by routing inquiries to the appropriate sales representative or program lead.
• Monitor sponsorship inventory and update availability as opportunities sell out.

Marketing Operations

• Learn and manage Marketo for sponsor communications.
• Customize automated confirmation and follow‑up emails.
• Build and launch email campaigns using graphics and content templates provided by our team.
• Schedule and monitor email sends.

Website and Meeting Management

• Learn and manage Squarespace updates.
• Update meeting websites as sponsorships sell out.
• Ensure meeting information remains current and accurate.
• Coordinate and distribute Basecamp follow‑up tasks after each meeting.
• Help ensure action items are assigned and tracked appropriately.

Education

Bachelor’s Degree preferred

Professional Skills and Requirements

• Excellent written and verbal communication skills
• Familiarity with Microsoft Office applications (Excel, Word, PowerPoint, etc.)
• Detail oriented with the ability to multitask.