Remote Procurement Specialist: Supplier Quotes & PO Expert

Talentoma; Oklahoma City (OK); Remote; USD 46,000 - 64,000; Full time

Benefits offered by this job

Fully remote work from home

Structured onboarding and training

Regular check-ins with procurement mgr

Supplier evaluation and quotation work

Health coverage and leave

Job summary

Talentoma is seeking a Procurement Specialist for a fully remote, desk-based role in the United States. You will review purchase requests, coordinate with internal requesters and suppliers, and issue purchase orders within approved authority.

The position requires a 40-hour week, with varying shifts, and involves SAP Ariba and Excel usage to compare quotations, track deliveries, and ensure accurate purchasing records.

Qualifications

• High school diploma or equivalent.
• About 1-2 years of procurement, purchasing support, or supplier coordination experience preferred, including familiarity with purchase requests and purchase orders.
• Understanding of the purchasing cycle, supplier quotations, approval routing, order acknowledgments, and receipt confirmation for routine business purchases.
• Familiarity with electronic purchasing tools and spreadsheet comparisons, with the ability to learn system navigation and maintain accurate purchasing information.
• Ability to compare quotations consistently, identify missing specifications, and distinguish price differences from differences in quantities or delivery expectations.
• Clear written and verbal communication for supplier inquiries, requester updates, clarification questions, and concise escalation notes to the procurement manager.

Responsibilities

• Review purchase requests received through a procurement system such as SAP Ariba or email, checking descriptions, quantities, requested delivery dates, and required approvals.
• Contact internal requesters to clarify missing specifications, confirm business needs, and explain what information is needed before a request can move forward.
• Identify suitable suppliers from approved sources and request comparable quotations that address the requested goods or services, availability, delivery expectations, and purchase quantities.
• Compare supplier responses using a Spreadsheets and data entry such as Microsoft Excel, highlighting price differences, lead times, and gaps for purchasing review.
• Present purchasing recommendations to the procurement manager and route requests to department approvers before placing orders within assigned purchasing authority.
• Create and issue approved purchase orders, checking supplier details, item descriptions, quantities, agreed prices, and delivery instructions against the approved request.
• Obtain supplier acknowledgments, track expected delivery dates, and follow up when confirmations are missing or supplier updates indicate a possible delay.
• Escalate unavailable items, price discrepancies, or unresolved delivery changes to the procurement manager, explaining the issue and available alternatives for review.
• Confirm receipt with internal requesters, resolve routine quantity differences with suppliers, and close completed requests with accurate purchase history and supporting notes.
• Maintain quality through accurate orders, timely turnaround, complete notes, and consistent follow-up, using feedback from purchasing reviews to correct recurring errors.

Skills

Procurement experience

Supplier coordination

Purchase requests/POs

SAP Ariba

Microsoft Excel

Clear written/verbal communication

Remote work setup

Education

High school diploma or equivalent

Tools

SAP Ariba

Microsoft Excel

Job description

Talentoma is seeking a Procurement Specialist for a fully remote, desk-based role in the United States. You will review purchase requests, coordinate with internal requesters and suppliers, and issue purchase orders within approved authority.

The position requires a 40-hour week, with varying shifts, and involves SAP Ariba and Excel usage to compare quotations, track deliveries, and ensure accurate purchasing records.