Remote Procurement Operations Specialist

Horizon3.ai; United States; Hybrid; USD 115,000 - 150,000; Full time

Benefits offered by this job

Inclusive team

Growth opportunities

Innovative culture

Hybrid & remote work

Health, vision & dental

Job summary

Horizon3 is seeking a Procurement Operations professional to support indirect procurement during growth. This role focuses on execution, queue management, vendor coordination, documentation, and process consistency.

You'll work within existing procurement processes and systems, ensuring quick productivity, data integrity, and auditable operating rhythm across Zip, DocuSign, and onboarding workflows. The role emphasizes collaboration with Legal, Finance, IT, and People Ops, with a compensation

Qualifications

• 3+ years in procurement operations or related functions.
• Experience managing high-volume queues with deadlines.
• Knowledge of POs, onboarding, contracts, invoices, approvals, and document control.
• Experience with procurement systems (Zip, ERP, CLM, ticketing).
• Strong spreadsheet skills for data validation and reporting.
• Independent worker with clear follow-up questions and options.
• Excellent written communication with internal stakeholders and vendors.
• High discretion handling financial, contractual and vendor information.

Responsibilities

• Manage the Zip procurement queue with ownership, status, next action, due date and vendor info.
• Perform completeness reviews: business purpose, scope, dates, currency, amount, budget owner, payment method, accounting fields, vendor info, approvals, docs.
• Follow up to resolve missing information and prevent delays.
• Coordinate requests across Procurement, FP&A, Legal, Security, IT, People Ops and signatures; track SLAs.
• Onboard contractors and vendors: SOWs, agreements, tax docs, banking data, portal completion, approvals.
• Partner with People Ops and IT on contractor classification, background checks, access provisioning.
• Determine NDA requirements and route for signature.
• Prepare contracts for signature; monitor DocuSign; ensure storage of executed agreements.
• Maintain procurement records: Zip IDs, PO numbers, vendor names, renewal dates, links.
• Support change orders and foreign currency requests: revised scope, amounts, terms, FX, USD equivalents.
• Assist PO issuance, invoice questions, and reconciliation with Finance.
• Maintain visibility into aging requests, open actions, and closeout readiness.
• Monthly PO and request reviews; propose closures and escalations.
• Develop process maps, trackers and backlog-cleanup plans.
• Prepare and distribute weekly dashboards highlighting progress, risks, blockers, and actions.

Skills

Procurement operations

Vendor management

Finance operations

Contracts

Purchasing

Tools

Zip

Coupa

Airbase

Ramp

Procurify

Ironclad

DocuSign

Job description

Horizon3 is seeking a Procurement Operations professional to support indirect procurement during growth. This role focuses on execution, queue management, vendor coordination, documentation, and process consistency.

You'll work within existing procurement processes and systems, ensuring quick productivity, data integrity, and auditable operating rhythm across Zip, DocuSign, and onboarding workflows. The role emphasizes collaboration with Legal, Finance, IT, and People Ops, with a compensation