Remote Procurement & Operations Associate

Formulated Automation; United States; Remote; MXN 360,000 - 540,000; Full time

Job summary

Formulated Automation is seeking a Procurement Associate / Operations Associate to support procurement and supply chain activities across materials, packaging, and product trials. You will collaborate with suppliers, co-manufacturers, and internal teams to ensure accurate ordering, tracking, and documentation.

Ideal candidates are detail-oriented, excel-savvy, and proactive, with strong communication and ownership.

Qualifications

• 2+ years of experience in procurement, purchasing, supply chain, operations, or a related field.
• Experience working directly with suppliers, vendors, manufacturers, or co-manufacturers.
• Strong Excel skills and the ability to manipulate, analyze, and reconcile large amounts of data.
• Exceptional attention to detail and accuracy.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• A strong sense of urgency and ownership.
• Comfortable picking up the phone and proactively following up with suppliers.
• Ability to maintain positive supplier relationships while remaining persistent and accountable.

Responsibilities

• Manage the procurement process for raw materials, packaging, and product trials.
• Issue, revise, and track purchase orders (POs), ensuring they accurately reflect current requirements.
• Follow up with suppliers on pricing, availability, production status, delivery timing, and outstanding documentation.
• Support quarterly and annual raw-material pricing reviews and bidding processes.
• Reach out to existing and prospective suppliers to gather market pricing and support procurement strategy.
• Maintain accurate procurement databases, supplier information, and purchasing records.
• Track open contract balances and supplier inventory status.
• Communicate directly with suppliers via email, phone, and other channels to gather information, resolve issues, and keep orders moving.
• Build strong supplier relationships while maintaining appropriate urgency and accountability.
• Proactively follow up when suppliers are delayed, unresponsive, or missing information.
• Maintain supplier regulatory documentation and certification records, including food-related certifications such as Kosher certification.
• Support supplier onboarding and documentation requests.
• Assist with identifying and evaluating new suppliers to support product development and supply chain continuity.
• Communicate clearly and proactively with internal teams when supplier issues may impact production or timelines.
• Collect and review inventory reports from manufacturers and other supply partners.
• Support month-end inventory reconciliation and true-up processes.
• Identify and investigate discrepancies between inventory reports, purchase orders, invoices, and receiving documentation.
• Perform three-way matching and support invoice reconciliation.
• Maintain and update internal procurement databases and Bills of Materials (BOMs).
• Support quarterly raw-material reconciliations with co-manufacturers.
• Troubleshoot raw-material, packaging, and supplier issues from identification through resolution.
• Investigate issues such as incorrect materials received, missing documentation, shipment discrepancies, or production delays.
• Work with suppliers and co-manufacturers to determine what was received, what documentation accompanied the shipment, and what corrective action is required.
• Coordinate replacement materials, additional quantities, revised POs, or other solutions when issues arise.
• Support packaging changes, including checking supplier print status, adjusting SKU quantities, revising POs, and understanding cost and timing implications.
• Track samples and trial materials and coordinate requests with suppliers and the Product team.
• Support packaging pre-press processes in collaboration with the Creative team.
• Use sound judgment to determine when an issue can be solved independently and when it should be escalated.
• Support Finance and Accounting with invoice reconciliation and audit documentation requests.
• Trace receiving documents, raw-material records, purchase orders, and other supporting documentation as needed.
• Assist with sales order generation and other operational finance requests.
• Partner with Finance, Product, Creative, Supply Chain, and manufacturing partners to keep processes moving accurately and efficiently.
• Identify opportunities to improve procurement processes, reporting, tracking, and supplier communication.
• Help build or improve dashboards, trackers, and reporting that provide greater visibility into procurement and supply chain activity.
• Look for opportunities to automate repetitive processes and reduce manual work.
• Experiment with AI tools such as Claude to improve workflows, particularly around bidding, reporting, data analysis, and administrative processes.
• Help the team adopt more efficient ways of working as the business scales.

Skills

Procurement

Supplier relations

Data analysis

Excel

Attention to detail

Time management

Communication

Remote collaboration

Problem solving

Tools

ERP Systems

Job description

Formulated Automation is seeking a Procurement Associate / Operations Associate to support procurement and supply chain activities across materials, packaging, and product trials. You will collaborate with suppliers, co-manufacturers, and internal teams to ensure accurate ordering, tracking, and documentation.

Ideal candidates are detail-oriented, excel-savvy, and proactive, with strong communication and ownership.