Remote Pre-Award Research Grants Specialist

Beacon Hill Staffing Group, LLC; Des Moines (IA); Remote; USD 65,000 - 90,000; Full time

Job summary

Beacon Hill Staffing Group, LLC is seeking a Pre-Award Research Administrator to support faculty and PIs in proposal development and grant submission. You will advise on sponsor guidelines, prepare budgets, and ensure compliance across federal, state, and private sponsors.

The role emphasizes collaboration in a deadline-driven environment, remote work capability, and support for multiple stakeholders. A background in federally funded research is preferred and Excel proficiency is required.

Qualifications

• Bachelor's degree required.
• 3+ years of pre-award research administration experience within a university, academic medical center, or research institution.
• Experience preparing and submitting proposals to federal sponsors such as NIH, NSF, DoD, DOE, HRSA, or other government agencies.
• Strong knowledge of federal grant regulations, Uniform Guidance (2 CFR 200), and sponsor policies.
• Demonstrated experience developing complex grant budgets and budget justifications.
• Familiarity with electronic research administration systems and sponsor submission portals.
• Advanced proficiency in Microsoft Excel.
• Strong attention to detail and ability to manage multiple proposal deadlines simultaneously.
• Excellent written and verbal communication skills.
• Ability to work independently in a fully remote environment while supporting multiple stakeholders.

Responsibilities

• Partner with faculty and principal investigators to develop and submit competitive grant proposals.
• Review funding opportunity announcements and interpret sponsor guidelines and requirements.
• Prepare detailed proposal budgets and budget justifications.
• Advise investigators on allowable costs, effort commitments, and compliance requirements.
• Coordinate proposal submissions to federal, state, foundation, and private sponsors.
• Manage proposal timelines to ensure all internal and sponsor deadlines are met.
• Review applications for completeness, accuracy, and compliance with sponsor regulations and university policies.
• Assist with preparation of narrative components, biosketches, current and pending support documentation, and other proposal materials.
• Coordinate subrecipient documentation and collaborate with partnering institutions.
• Facilitate internal approval processes and routing of proposals.
• Provide guidance on federal regulations, sponsor policies, and institutional procedures.
• Serve as a liaison between faculty, department administrators, sponsored programs, and external funding agencies.
• Maintain proposal records and documentation within research administration systems.
• Monitor and communicate changes to sponsor requirements and funding policies.
• Support faculty in identifying new funding opportunities aligned with their research interests.

Skills

Excellent written and verbal comms

Independent remote work

Attention to detail

Managing multiple deadlines

Education

Bachelor's degree

Tools

Microsoft Excel

Job description

Beacon Hill Staffing Group, LLC is seeking a Pre-Award Research Administrator to support faculty and PIs in proposal development and grant submission. You will advise on sponsor guidelines, prepare budgets, and ensure compliance across federal, state, and private sponsors.

The role emphasizes collaboration in a deadline-driven environment, remote work capability, and support for multiple stakeholders. A background in federally funded research is preferred and Excel proficiency is required.