Remote PMO Portfolio & Reporting Coordinator

Eliassen Group; Sacramento (CA); Remote; USD 66,000 - 76,000; Full time

Benefits offered by this job

Medical

Dental

Vision

401k with match

Life Insurance

Job summary

Eliassen Group is seeking a Project Coordinator for PMO & Portfolio Operations. This remote, contract-to-hire role supports governance across ~130 active projects and coordinates PMO reporting and data quality using OnePlan and Microsoft 365 tools.

Ideal candidates have 2+ years in PMO/portfolio support, strong organizational skills, and proficiency with MS Project, Smartsheet, Jira, OnePlan, and the Microsoft 365 suite.

Qualifications

• 2+ years supporting project management, PMO operations, project coordination, or portfolio administration.
• Bachelor's degree or equivalent professional experience.
• Proficiency with Microsoft 365 applications including Excel, PowerPoint, Teams, Word, and Outlook.

Responsibilities

• Serve as a primary administrator and coordinator for the PMO project portfolio.
• Support portfolio tracking and governance processes across approximately 130 active projects.
• Maintain project records, documentation, schedules, dashboards, and reporting artifacts.
• Ensure project data is accurate, complete, and aligned with PMO standards.
• Assist with portfolio reviews, reporting cycles, and leadership updates.
• Support OnePlan, the organization's Enterprise Project Portfolio Management (PPM) platform built on Microsoft Power Platform and Microsoft 365.
• Assist project teams with project setup, data maintenance, status updates, and system administration activities.
• Generate reports, dashboards, and portfolio insights for PMO leadership.
• Troubleshoot user questions and coordinate enhancement requests as needed.
• Leverage Microsoft-based project management tools and processes to improve efficiency and visibility.
• Conduct regular project audits to validate schedule accuracy, status reporting consistency, risk and issue tracking, project metadata completeness, and governance compliance.
• Identify data discrepancies and work with Project Managers to resolve issues.
• Monitor adherence to PMO standards, processes, and reporting requirements.
• Support governance reviews and portfolio health assessments.
• Coordinate project lifecycle surveys and feedback initiatives.
• Manage post-project surveys to capture stakeholder feedback on scope clarity, execution effectiveness, collaboration, delivery outcomes, and satisfaction.
• Consolidate survey results and provide reporting and recommendations to PMO leadership.
• Support continuous improvement initiatives across the project portfolio.
• Schedule and coordinate project, portfolio, and PMO meetings.
• Partner with PMO leadership to manage calendars, agendas, materials, and follow-up activities.
• Attend meetings to capture notes, decisions, risks, and action items, and track completion.
• Support Project Managers with administration, planning, status reporting, milestone tracking, and deliverable management.
• Facilitate communication across multiple project teams and stakeholders.

Skills

Strong organizational skills

Excellent written & verbal comms

Multitasking & prioritization

Technical aptitude

Team collaboration

Education

Bachelor's degree or equivalent

Tools

Microsoft Project

Smartsheet

Jira

OnePlan

Microsoft 365

Job description

Eliassen Group is seeking a Project Coordinator for PMO & Portfolio Operations. This remote, contract-to-hire role supports governance across ~130 active projects and coordinates PMO reporting and data quality using OnePlan and Microsoft 365 tools.

Ideal candidates have 2+ years in PMO/portfolio support, strong organizational skills, and proficiency with MS Project, Smartsheet, Jira, OnePlan, and the Microsoft 365 suite.