Remote PMO & Portfolio Operations Coordinator

Eliassen Group

United States

Remote

USD 66,000 - 76,000

Full time

3 days ago

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Benefits offered by this job

Medical, Dental, Vision benefits

Job summary

Eliassen Group is seeking a highly organized Project Coordinator to support the PMO and enterprise project portfolio. This remote contract-to-hire role coordinates governance, reporting, and dashboards across ~130 active projects, partnering with PMO leadership and project managers to ensure data accuracy and process compliance.

The ideal candidate is a quick learner with proficiency in Microsoft Power Platform, 365 apps, and PMO tools like OnePlan, Jira, and Smartsheet.

Qualifications

2+ years supporting project management, PMO operations, project coordination, or portfolio administration.
Strong organizational skills with attention to detail.
Ability to manage multiple priorities in a fast-paced environment.
Strong technical aptitude with ability to learn new systems and processes quickly.
Experience with Microsoft Project, Smartsheet, Jira, OnePlan, or similar platforms.
Proficiency with Microsoft 365 applications including Excel, PowerPoint, Teams, Word, and Outlook.

Responsibilities

Serve as a primary administrator and coordinator for the PMO project portfolio.
Support portfolio tracking and governance processes across approximately 130 active projects.
Maintain project records, documentation, schedules, dashboards, and reporting artifacts.
Ensure project data is accurate, complete, and aligned with PMO standards.
Assist with portfolio reviews, reporting cycles, and leadership updates.
Support OnePlan, the organization's Enterprise Project Portfolio Management platform built on Microsoft Power Platform and Microsoft 365.
Assist project teams with project setup, data maintenance, status updates, and system administration activities.
Generate reports, dashboards, and portfolio insights for PMO leadership.
Troubleshoot user questions and coordinate enhancement requests as needed.
Leverage Microsoft-based project management tools and processes to improve efficiency and visibility.
Conduct regular project audits to validate schedule accuracy, status reporting consistency, risk and issue tracking, project metadata completeness, and governance compliance.
Identify data discrepancies and work with Project Managers to resolve issues.
Monitor adherence to PMO standards, processes, and reporting requirements.
Support governance reviews and portfolio health assessments.
Coordinate project lifecycle surveys and feedback initiatives.
Manage post-project surveys to capture stakeholder feedback on scope clarity, execution effectiveness, collaboration, delivery outcomes, and satisfaction.
Consolidate survey results and provide reporting and recommendations to PMO leadership.
Support continuous improvement initiatives across the project portfolio.
Schedule and coordinate project, portfolio, and PMO meetings.
Partner with PMO leadership to manage calendars, agendas, materials, and follow-up activities.
Attend meetings to capture notes, decisions, risks, and action items, and track completion.
Support Project Managers with administration, planning, status reporting, milestone tracking, and deliverable management.
Facilitate communication across multiple project teams and stakeholders.