Remote Personal Assistant & Bookkeeping Support

Visa Hunt; United States; Remote; USD 42,000 - 65,000; Full time

Benefits offered by this job

100% remote work

Salary in USD

Full-time 40 hours/week

Job summary

Visa Hunt seeks an energetic Remote Personal Assistant to keep daily operations running smoothly in a fast-paced environment. You will manage administrative tasks, coordinate with leaders, oversee schedules, handle calls, and support bookkeeping and data entry.

The ideal candidate communicates clearly in English, is professional, proactive, and reliable. Experience with Microsoft Office, Google Workspace, QuickBooks, and task tools like Asana is a plus.

Qualifications

• Proficient level of English in writing and speaking.
• Strong phone and interpersonal communication in English.
• Professional problem-solving with strong attention to detail.
• Excellent email etiquette.
• Professional and friendly phone presence.
• Excellent organizational and follow-up abilities.
• Ability to adapt to shifting priorities and take initiative.
• Reliability, articulation, and a personable communication style.
• Energetic, self-motivated, proactive attitude.
• Experience in administrative roles (administrative assistant, data entry, secretary, personal assistance, operations support).
• Proficiency in Microsoft Office (Word, Excel) and Google Workspace (Docs, Sheets).
• Experience with QuickBooks or similar tools is a plus.
• Experience with Asana or other task management tools is a plus.
• Ability to learn quickly with minimal supervision.
• Reliable Windows 10+ computer with two monitors and stable internet.

Responsibilities

• Coordinate and manage scheduling to ensure smooth daily operations.
• Handle incoming customer service calls with professional support.
• Lead collections and own outstanding accounts.
• Perform bookkeeping: record invoices, process requisitions, prepare monthly reports.
• Prepare and generate accurate estimates (training provided).
• Manage daily administrative tasks and basic intake tasks.
• Prepare reports and conduct research as needed.
• Keep daily operations organized and running efficiently.
• Draft, edit, and proofread emails, documents, and presentations.
• Manage communications, including answering calls and follow-ups.
• Maintain and update contact lists and databases.
• Assist in organizing virtual events and team meetings.
• Track deadlines and ensure timely completion of tasks and projects.
• Provide reminders and status updates to team members.
• Assist with travel arrangements when required.
• Identify and implement process improvements to enhance efficiency.
• Perform general administrative and data-related tasks.
• Perform other tasks related to the position.

Skills

English proficiency

Phone/interpersonal communication

Email etiquette

Organizational skills

Time management

Administrative experience

MS Office

Google Workspace

QuickBooks

Asana

Attention to detail

Proactive attitude

Tools

Microsoft Office

Google Workspace

QuickBooks

Asana

Job description

Visa Hunt seeks an energetic Remote Personal Assistant to keep daily operations running smoothly in a fast-paced environment. You will manage administrative tasks, coordinate with leaders, oversee schedules, handle calls, and support bookkeeping and data entry.

The ideal candidate communicates clearly in English, is professional, proactive, and reliable. Experience with Microsoft Office, Google Workspace, QuickBooks, and task tools like Asana is a plus.