Remote People Operations Coordinator

Rain Media/Organics Ocean; Wilsonville (OR); Remote; USD 55,000 - 65,000; Full time

Benefits offered by this job

15 days PTO + 10 US holidays

Healthcare, dental, and vision plans

401(k) with company match

Employee product discounts

Job summary

Rain Media | Organics Ocean is seeking a People Operations Coordinator to streamline recruiting and onboarding, reducing bottlenecks and delivering a high-touch candidate experience.

This role focuses on scheduling, ATS maintenance, pre-boarding logistics, and SOP updates across ClickUp and Google Workspace, while working closely with the Director of People Operations & Talent and hiring managers in a fast-paced, remote-first environment.

Qualifications

• 2–3 years of administrative/coordination or HR support experience.
• Proficiency with Google Workspace.
• Experience with project management tools (ClickUp, Monday.com) preferred.
• Excellent written and verbal communication with high attention to detail.
• Ability to handle confidential information.
• Self-starter in a fast-paced, remote-first environment.
• Willingness to travel as needed.
• Must be legally authorized to work in the United States.

Responsibilities

• Coordinate interview schedules across time zones using Google Workspace.
• Maintain ATS data and candidate tracking.
• Serve as main candidate contact for scheduling and inquiries.
• Draft and update job requisitions across boards and pages.
• Maintain recruitment trackers and generate basic metrics.
• Administer pre-boarding including background/reference checks.
• Coordinate hardware/software access and Day 1 orientation.
• Maintain SOPs for recruiting and onboarding in ClickUp.
• Maintain employee records with confidentiality.
• Support process improvements across People Operations.

Skills

Administrative coordination

Strong communication

Detail-oriented

Time management

Remote-friendly

Tools

Google Workspace

ClickUp

Monday.com

ATS/HRIS

Job description

Rain Media | Organics Ocean is seeking a People Operations Coordinator to streamline recruiting and onboarding, reducing bottlenecks and delivering a high-touch candidate experience.

This role focuses on scheduling, ATS maintenance, pre-boarding logistics, and SOP updates across ClickUp and Google Workspace, while working closely with the Director of People Operations & Talent and hiring managers in a fast-paced, remote-first environment.