Remote Payroll Tax Specialist – Multi-State Expert

Equiliem; Lawrence Brook Manor (NJ); Remote; USD 80,000 - 85,000; Full time

Benefits offered by this job

Medical Insurance

Vision & Dental Insurance

Life Insurance

Matching 401(k)

Commuter Benefits

Employee Discounts & Rewards

Payroll Payment Options

Job summary

Equiliem is seeking a fully remote Payroll Tax Specialist to oversee U.S. multi-state payroll tax compliance, reporting, and audits. You will back up biweekly payroll operations and collaborate with HR, Finance, and vendors to ensure accurate records for U.S. and Canadian payrolls.

The role requires expert knowledge of ADP SmartCompliance and Workday Payroll, with strong communication and Excel skills to manage complex tax issues and regulatory changes across jurisdictions.

Qualifications

• 8+ years of U.S. multi-state payroll experience including end-to-end processing and tax compliance.
• Expert-level experience with ADP SmartCompliance.
• Experience with Workday U.S. Payroll processes and configuration.
• Strong knowledge of federal, state, and local payroll tax regulations and wage-and-hour requirements.
• Experience managing multi-state tax withholding, filings, notices, and quarterly/year-end reporting.
• Ability to troubleshoot complex payroll issues and implement corrective actions.
• Advanced Excel skills and handling large data sets across payroll/financial systems.
• Excellent written and verbal communication skills.

Responsibilities

• Provide backup for end-to-end biweekly payroll processing across multiple states.
• Support payroll processing for base pay, overtime, commissions, bonuses, leave, and off-cycle payments.
• Perform post-payroll reconciliations and audits; resolve discrepancies before funds release.
• Manage multi-state payroll tax compliance, withholding, work-location tracking, and tax allocation.
• Oversee payroll tax filings, agency notices, and quarterly/year-end reporting, including W-2s.
• Use ADP SmartCompliance, Workday Payroll, and related systems to maintain data accuracy.
• Monitor changes in payroll tax regulations and ensure system/process updates.
• Maintain payroll records and internal controls for audits.
• Serve as primary payroll contact for tax/financial audits.
• Lead investigation/resolution of payroll tax notices and discrepancies.
• Prepare payroll reports and funding information for Finance.
• Assist Canadian payroll processing via ADP Workforce Now.
• Respond to inquiries from employees/HR/Finance with timely guidance.

Skills

U.S. multi-state payroll

Analytical skills

Excel

Communication

Attention to detail

Confidentiality

Tools

ADP SmartCompliance

Workday Payroll

ADP Workforce Now

Topia

Job description

Equiliem is seeking a fully remote Payroll Tax Specialist to oversee U.S. multi-state payroll tax compliance, reporting, and audits. You will back up biweekly payroll operations and collaborate with HR, Finance, and vendors to ensure accurate records for U.S. and Canadian payrolls.

The role requires expert knowledge of ADP SmartCompliance and Workday Payroll, with strong communication and Excel skills to manage complex tax issues and regulatory changes across jurisdictions.