Payroll Tax Specialist

Stellar IT Solutions LLC; St. Louis (MO); On-site; USD 90,000 - 120,000; Full time

Job summary

Stellar IT Solutions LLC is seeking an experienced payroll professional to own US payroll tax and compliance across 43 states. You will manage end-to-end payroll operations in Workday, with back-up support for bi-weekly processing and ensure accurate tax filings and year-end reporting.

Applicants should have 8+ years of US multi-state payroll experience, deep knowledge of payroll tax rules, and strong Excel skills.

Qualifications

• 8+ years of US multi-state payroll experience with end-to-end ownership.
• Expert-level knowledge of payroll tax and compliance.
• Experience with ADP Smart Compliance, Workday Payroll, and Topia.

Responsibilities

• Own US payroll operations across 43 states for exempt and non-exempt employees.
• Manage post-payroll reconciliations and resolve variances before funds are released.
• Oversee payroll tax filings, notices, and year-end processes; ensure accuracy and timeliness.

Skills

Payroll operations

Multi-state payroll

ADP Smart Compliance

Workday Payroll

Topia

Excel

Audits & reconciliations

Communication

Tools

ADP Smart Compliance

Workday US Payroll

Topia

ADP Workforce Now

Job description

We're looking for an experienced payroll professional to own US payroll tax and compliance. You will be our go-to payroll tax expert: processing quarter and year-end reporting using ADP Smart Compliance, Topia and Workday Payroll, across 43 states.

What You'll Own

US payroll operations

• Serve as back-up support for end-to-end bi-weekly, multi-state payroll processing for exempt and non-exempt employees (1,200 ee’s) in Workday with a focus on payroll tax.
• Own post payroll reconciliations and audits, resolving variances before funds are released.
• Assist with processing all components: base pay, overtime, commissions and bonuses, leave, off-cycle and final pay in line with state-specific pay timing rules

Tax and compliance

• Own payroll tax compliance: multi-state withholding including work-location tracking and tax allocation in Topia. You will have oversight responsibilities for ADP tax filings, agency notices and quarter and year-end W-2 process. Knowledge of Topia is a plus.
• Monitor federal, state and local wage-and-hour and payroll tax changes (including California, New York, New Jersey, Connecticut, Massachusetts and Washington), confirm they're reflected correctly in ADP, and update internal processes accordingly
• Maintain payroll records, controls and documentation, and act as the primary payroll contact for tax and financial audits.
• Deliver payroll reporting, worker compensation analysis and funding for Finance
• Lead the analysis and remediation for payroll compliance notices.
• Provide second-level review for our Canada payroll process on ADP Workforce Now; working with our ADP vendor contact.
• Serve as the trusted point of contact for employees, HR and Finance on payroll tax inquiries.

What You Bring

• 8+ years of US multi-state payroll experience, including full ownership of the payroll cycle
• Expert-level skills with ADP Smart Compliance. Knowledge of Workday US payroll configuration and process experience required.
• Deep knowledge of federal and multi-state wage-and-hour and payroll tax rules.
• A proven track record of owning payroll end to end, including diagnosing issues, identifying root causes and recommending solutions
• Highly organized, with critical thinking to troubleshoot payroll and tax process issues.
• Advanced Excel skills and comfort moving large data sets between systems
• Sound judgment and discretion with confidential information
• Clear, confident communication with employees and senior leaders alike