Remote Payroll Specialist – US & Global

Semios; United States; Hybrid; USD 58,000 - 62,000; Full time

Benefits offered by this job

401(k) plan

Health plans

Vacation policy

Holidays

Volunteer days

Job summary

Semios, a Fresno-based agritech company, is seeking a Payroll Specialist to manage the full payroll cycle for US employees on a biweekly schedule. You will use time entries, vacation data, and inputs to administer payroll, ensuring accuracy and timely processing.

This role also supports global payroll as needed and collaborates with Finance, People and Culture. Ideal candidates have 3+ years in payroll processing, strong Excel skills, multi-state experience, and the ability to maintain

Qualifications

• 3+ years of payroll and benefits processing experience in California, and preferably in a multi-state environment.
• Experience with data entry across various systems including benefits, time entry and payroll systems.
• Experience with timekeeping software.
• Experience with payroll systems (Ceridian preferred).
• Advanced Microsoft Excel (XLOOKUP, pivot tables, compound formulas etc.).
• High degree of accuracy and attention to detail.
• Excellent organizational and professional communication skills.
• Ability to work independently and as a part of a team.
• Strong organizational, problem-solving, and communication skills.

Responsibilities

• Execute end-to-end payroll processing for all US employees and support global payroll as required, ensuring accuracy, timeliness, and the maintenance of an accurate and reconciled payroll register, in full compliance with federal, state, and local regulations.
• Provide cross-training and serve as backup for payroll processing in other regions (e.g., Canada, Australia) to ensure continuity of global payroll operations.
• Review, validate, and reconcile timekeeping data for hourly and salaried employees, proactively resolving discrepancies prior to payroll runs.
• Administer payroll taxes, payroll deposits, benefits deductions, and third-party remittances, ensuring timely submission, accurate reporting, and immediate resolution of any variances.
• Prepare and enter payroll and benefit-related journal entries; perform monthly, quarterly, and year-end payroll account reconciliations, ensuring alignment between the payroll system and the general ledger.
• Lead year-end payroll activities, including W-2 preparation, taxable benefit reporting, multi-state reconciliations, and coordination with Finance, People and Culture, and external providers to ensure regulatory deadlines are met.
• Maintain and ensure compliance with regulatory requirements, including payroll tax registrations and rate changes, garnishments, leaves, benefit eligibility rules, and other statutory obligations.
• Deliver value added support to internal and external stakeholders, including responding to payroll and benefit related inquiries, preparing scheduled and ad-hoc payroll, headcount, and compliance reports.
• Maintain and strengthen internal controls by documenting processes recommending improvements and participating in the implementation and testing of payroll systems and improvements to the HRIS as needed.
• Support audits, ensuring payroll documentation, controls, and reconciliations are accurate, complete, and audit-ready at all times.
• Uphold strict confidentiality and data security standards, ensuring sensitive employee and company information is handled in compliance with policy and regulatory requirements.

Skills

Payroll processing

Attention to detail

Analytical thinking

Organizational skills

Teamwork

Education

Bachelor’s degree in Accounting, Business Administration or related field

Tools

Ceridian payroll system

Microsoft Excel

Job description

Semios, a Fresno-based agritech company, is seeking a Payroll Specialist to manage the full payroll cycle for US employees on a biweekly schedule. You will use time entries, vacation data, and inputs to administer payroll, ensuring accuracy and timely processing.

This role also supports global payroll as needed and collaborates with Finance, People and Culture. Ideal candidates have 3+ years in payroll processing, strong Excel skills, multi-state experience, and the ability to maintain