Remote Payroll Specialist — Multi-State Reconciliation Pro

Frey Consulting Group; California (MO); On-site; USD 60,000 - 90,000; Full time

Job summary

Frey Consulting Group is seeking a Payroll Specialist to support payroll for several hundred employees across multiple states. You will review payroll data, reconcile entries, and identify discrepancies before payroll is finalized, with a focus on accuracy and learning Travere's processes.

The role requires hands-on expertise and the ability to step in with limited training. The ideal candidate has extensive experience with ADP Workforce Now, Adobe Acrobat Pro, and Excel, and can work

Qualifications

• 3-10 years of hands-on Payroll experience with a strong understanding of the full payroll process.
• Experience processing semi-monthly payroll for both salaried and hourly employees.
• Some experience supporting multi-state payroll.
• Hands-on experience with payroll review, including reviewing payroll previews, entries, earnings, deductions, taxes, benefits, and adjustments.
• Experience processing and reviewing employee timesheets.
• Experience calculating overtime and double-time for non-exempt employees.
• Experience working with Human Resources on leaves of absence (LOAs)
• Experience reviewing new hires, terminations, salary changes, bonuses, deductions, and other payroll changes.
• Strong experience with payroll reconciliations, including comparing current payroll to prior payroll and researching variances.
• Strong Excel skills, including the ability to review, compare, organize, and reconcile payroll data.
• Strong hands-on experience with ADP Workforce Now.
• Experience creating and reviewing ADP reports.
• Experience using Adobe Acrobat Pro to review and manage PDF-based payroll documentation.
• Experience with payroll accounting and journal entries.
• Some understanding of payroll taxes, deductions, benefits, 401(k), HSA, PTO, and other payroll-related items.
• Experience with year-end payroll and W-2 review.
• Strong ability to review someone else’s work and identify errors or inconsistencies.
• Ability to quickly learn a company's payroll processes, checklists, approval procedures, and internal controls.
• Ability to work effectively in a remote environment and be available during overlapping business hours with the Pacific Time-based Payroll team.

Responsibilities

• Process and support semi-monthly payroll for several hundred employees across multiple states using ADP Workforce Now.
• Review payroll entries and information for accuracy and completeness before payroll is finalized.
• Perform the first-level review of payroll and identify discrepancies or missing information.
• Review multiple payroll previews and compare payroll data to previous payrolls to make sure changes are accurate.
• Review earnings, deductions, benefits, taxes, garnishments, salary changes, bonuses, and other payroll adjustments.
• Process and review employee timesheets, including calculating overtime and occasional double-time for non-exempt employees.
• Work closely with Human Resources on employee payroll information and leaves of absence (LOAs).
• Coordinate payroll-related information for employees on leave or other approved absences.
• Review new hire, termination, compensation, and employee status changes to ensure payroll is accurate.
• Assist with supplemental payroll runs when needed.
• Review payroll documentation and make sure required information is included in the payroll paperwork/review folder for each payroll cycle.
• Complete and review payroll reconciliations, comparing the current payroll to the prior payroll and researching differences.
• Use Excel to analyze payroll information, identify variances, and support payroll reconciliations.
• Review payroll reports and supporting documentation to ensure amounts and employee information are accurate.
• Support payroll journal entries and payroll accounting activities as needed.
• Work with the Payroll Manager and Payroll team to resolve payroll discrepancies and questions.
• Assist with payroll tax, benefit, and deduction reviews.
• Support 401(k), HSA, PTO, and other payroll-related accounting or reconciliation activities as needed.
• Assist with year-end payroll activities, including W-2 review and payroll data validation.
• Maintain and follow payroll checklists, procedures, and documentation.
• Use Adobe Acrobat Pro to review, organize, approve, and maintain payroll documentation and PDF files.
• Run and save ADP reports needed for payroll processing and review.
• Respond to employee payroll questions and research issues related to pay, deductions, taxes, benefits, and ADP.
• Maintain strict confidentiality when handling employee compensation and payroll information.
• Work closely with the Payroll team during busy payroll periods and maintain clear communication when deadlines are approaching.
• Assist with other payroll-related projects and responsibilities as assigned.

Skills

Payroll processing

Payroll review

Timesheets handling

Discrepancy identification

Confidentiality

Tools

ADP Workforce Now

Adobe Acrobat Pro

Excel

Job description

Frey Consulting Group is seeking a Payroll Specialist to support payroll for several hundred employees across multiple states. You will review payroll data, reconcile entries, and identify discrepancies before payroll is finalized, with a focus on accuracy and learning Travere's processes.

The role requires hands-on expertise and the ability to step in with limited training. The ideal candidate has extensive experience with ADP Workforce Now, Adobe Acrobat Pro, and Excel, and can work