Remote Payroll Specialist – Multi-State Compliance

Stantec; Chandler (AZ); Remote; USD 55,000 - 75,000; Full time

Job summary

Stantec is seeking a Payroll Administrator to join our U.S. Payroll team. You will report to the Payroll Manager and ensure employees are paid accurately and on time while supporting payroll operations across multiple states.

This role requires attention to detail and strong analytical, organizational, and customer service skills in a collaborative environment. You will process payroll transactions, audit data, maintain records, respond to inquiries, and help ensure compliance with federal,

Qualifications

• Experience processing payroll with automated systems.
• Multi-state payroll processing and compliance.
• Knowledge of federal, state, and local payroll laws.
• FLSA knowledge.
• Prevailing Wage and Certified Payroll experience preferred.
• Strong attention to detail and analytical skills.
• Ability to prioritize deadlines in a fast-paced environment.
• Excellent customer service and communication.
• Proficient with Excel.
• Experience with Oracle HRMS or similar systems.

Responsibilities

• Process payroll-related transactions, including employee direct deposit, tax, and payroll data changes, ensuring accuracy and compliance.
• Audit payroll reports and data entry to identify and resolve discrepancies before payroll processing.
• Research and respond to employee payroll inquiries, resolving routine issues and escalating complex matters when appropriate.
• Help manage the Payroll Manual Timecard inbox, review requests for completeness, and enter approved manual timecard corrections.
• Prepare, process, and distribute manual payroll checks, reversals, and related payroll adjustments.
• Provide backup support for Certified Payroll and Prevailing Wage administration.
• Maintain accurate payroll records through daily data entry, document management, and filing.
• Assist with payroll balancing, reconciliation, and payroll quality control activities.
• Maintain payroll documentation and process documentation to support consistent payroll operations.
• Partner with HR, Benefits, Finance, and other internal stakeholders to resolve payroll-related questions.
• Support payroll process improvements and contribute to enhancing payroll procedures and operational efficiency.
• Perform other payroll and administrative duties as assigned.

Skills

Payroll processing

Multi-state payroll

Payroll compliance

FLSA knowledge

Prevailing Wage experience

Certified Payroll experience

Attention to detail

Customer service

Excel

Oracle HRMS

Oracle Time & Labor

Education

High school diploma

FPC/CPP certification preferred

Tools

Oracle HRMS

Oracle Time & Labor

Job description

Stantec is seeking a Payroll Administrator to join our U.S. Payroll team. You will report to the Payroll Manager and ensure employees are paid accurately and on time while supporting payroll operations across multiple states.

This role requires attention to detail and strong analytical, organizational, and customer service skills in a collaborative environment. You will process payroll transactions, audit data, maintain records, respond to inquiries, and help ensure compliance with federal,