Remote Payroll Data Specialist

Remote; United States; Remote; USD 42,000 - 64,000; Full time

Job summary

Remote is hiring a Payroll Data Administrator to execute payroll cycles, maintain records, and ensure data integrity in a fast-paced, globally distributed team. You will handle pre-pay, run, and post-pay steps, enter standard inputs, and validate data against records, while upholding privacy and compliance standards.

You’ll work with senior colleagues to develop, learn new tools, and leverage AI-assisted workflows to improve accuracy and efficiency in a fully remote, international environment.

Qualifications

• Understanding of payroll fundamentals, SOPs, checklists, and data privacy requirements.
• Understanding of statutory settings, earnings and deductions, and banking validations.
• Able to execute routine data entry and validations accurately and on time.
• Competent in Google Sheets or Excel, with strong attention to detail and organizing habits.
• Collaborative communicator who escalates exceptions early and learns quickly from feedback.
• Reliable, detail-oriented, and calm when working to deadlines.
• Comfortable adopting new tools and AI-assisted workflows as they are introduced.
• Fluent in English; French and/or Dutch is a plus.

Responsibilities

• Execute pre-pay, run, and post-pay steps using SOPs, checklists, and templates, handling data accurately and on time.
• Enter standard inputs (timesheets, allowances, deductions) and validate source data against records.
• Run predefined checks and reconcile basic variances, escalating anything outside your scope.
• Create and maintain employee payroll records and evidence to audit standards.
• Execute documented payroll processes and flag when documentation is out of date
• Maintain data confidentiality and basic compliance awareness (e.g., GDPR, POPIA, or Country equivalents).
• Support expense management and approvals, processing and routing items accurately.
• Perform routine data reconciliation, checking inputs and records against source data.
• Manage mail and payroll correspondence, preparing, sending, and filing accurately.
• Maintain payroll records, trackers, and status logs, and carry out general payroll support tasks under supervision.
• Work effectively within the team, following guidance from senior colleagues and applying feedback.
• Communicate progress and blockers clearly in team channels and updates.
• Identify minor process gaps and suggest improvements.
• Adopt AI-assisted tools and workflows as they are introduced, using them to work more accurately and efficiently, and share what you learn.

Skills

Payroll fundamentals

SOPs & checklists

Data privacy

Data entry accuracy

Google Sheets / Excel

Attention to detail

Collaboration & feedback

AI-assisted workflows

English fluency

French/Dutch a plus

Tools

Payroll software: Apsal

Payroll software: Easypay

Payroll software: AFAS

Job description

Remote is hiring a Payroll Data Administrator to execute payroll cycles, maintain records, and ensure data integrity in a fast-paced, globally distributed team. You will handle pre-pay, run, and post-pay steps, enter standard inputs, and validate data against records, while upholding privacy and compliance standards.

You’ll work with senior colleagues to develop, learn new tools, and leverage AI-assisted workflows to improve accuracy and efficiency in a fully remote, international environment.