Remote Patent Prosecution Legal Secretary – CA

Steffan & Co.; California; Remote; USD 88,000 - 114,000; Full time

Benefits offered by this job

Outstanding healthcare benefits

20 days PTO

Discretionary bonus

401k contributions

Job summary

A law firm specializing in patent prosecution seeks a Remote Patent Prosecution Legal Secretary to support attorneys in California and across the US. The ideal candidate has 3+ years of patent prosecution experience, is detail-oriented, and proficient in Microsoft Office. The firm offers a competitive salary ranging from $88,000 to $114,000, outstanding benefits, and a fully remote work setup, with occasional office attendance for local individuals. Join a dynamic and diverse team supporting innovative patent lawyers.

Qualifications

• 3+ years of patent application filing and prosecution experience.
• Strong knowledge of Windows 10 and Microsoft Office products.
• Experience in document management software and IP Management Solutions.

Responsibilities

• Prepare U.S. patent applications and legal documents.
• Work with Firm Travel for coordinating timekeeper travel arrangements.
• Directly correspond with clients as requested.

Skills

Attention to detail

Self-starter

Time management

Communication skills

Education

Bachelor degree preferred

Tools

Microsoft Office

iManage

Inprotech

Job description

Remote Patent Prosecution Legal Secretary

You must live in California and know how to e-file with the USPTO.

The firm values tenure and requires at least 3 years in each job.

FULLY REMOTE*

*If you are within 1.5 hours of Los Angeles or San Francisco/Palo Alto, you must work in the office 2-3 days a week.

PDT Zone Hours: 8:30-5 or 9-5:30, the attorneys like earlier hours

Paid overtime; This role will work with partners in CA and across the US.

$88,000-$114,000, depending on years of Patent experience, skills, and education.

The firm offers outstanding benefits, and you will work with dynamic, well-respected patent lawyers in California and other cities in the US and abroad.

This firm has one of the world’s most robust integrated legal practices, with 45 offices worldwide. The firm is renowned for its local connections and global influence and delivers comprehensive legal services worldwide.

The firm seeks a full-time patent prosecution secretary with at least 3+ years of U.S. patent prosecution and application filing experience. This position supports several timekeepers in Electrical and AI Patent prosecution, including coverage during the department’s secretarial absences.

Duties

• Prepare U.S. patent applications, amendments, and other legal documents for e‑filing and reporting.
• Prepare reporting letters for the client to review by the timekeepers.
• Prepare expense reports for timekeepers.
• Work with Firm Travel to coordinate timekeeper travel arrangements.
• Correspond directly with clients as requested.

Knowledge and Skills Required and Preferred

• Bachelor degree preferred, but not required.
• 3+ years of patent application filing and prosecution experience, domestic and foreign would be a plus.
• Must be a self‑starter with the ability to manage multiple deadlines.
• Strong attention to detail.
• Solid knowledge of Windows 10 and Microsoft Office products, including Word, Excel, Outlook, and PowerPoint.
• Experience in a document management software, preferably iManage.
• Experience in an IP Management Solution, preferably Inprotech.
• Available for overtime as needed.

37.5‑hour workweek, paid overtime, very stable and growing, fantastic healthcare benefits, dental, vision, AD&D, STD, LTD, 20 days PTO, life insurance, ten holidays, Discretionary bonus and contribution to the 401k, and a very social, open, diverse firm culture.

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