Senior Intellectual Property Assistant (Remote)

Recruitify; United States; Remote; USD 80,000 - 125,000; Full time

Benefits offered by this job

Medical insurance

Dental & Vision insurance

Flexible Spending Accounts (FSA) & HSA

401(k) profit-sharing

Paid time off

Employee Assistance Program

Wellness programs

Growth opportunities

Job summary

Recruitify is partnering with a prestigious Am Law 200 law firm to fill the role of Senior Intellectual Property Assistant. This fully remote position supports patent prosecution for U.S. and international matters, with emphasis on Asia-Pacific clients.

The successful candidate will manage a high-volume workload, ensure timely filings, and collaborate with attorneys, clients, and foreign associates. A minimum of 5 years of hands-on U.S.

Qualifications

• 5+ years of hands-on U.S. patent prosecution experience.
• Experience supporting Asia-Pacific clients is required.
• Strong understanding of U.S. and international patent prosecution procedures.
• Experience with PCT applications, foreign filings, and deadlines.
• Experience using USPTO systems and preparing patent prosecution documentation.
• Experience coordinating with foreign associates and managing international matters.
• Strong docket management, organizational, and communication skills.
• Comfortable independently managing a high-volume workload.
• Proficiency with Microsoft Office and legal technology.
• Familiarity with IP docketing systems preferred.
• High school diploma or equivalent; associate or bachelor's degree preferred.

Responsibilities

• Prepare and file U.S. patent applications, IDS, formal documents, office action responses, and issue fees.
• Assist with PCT applications, international filings, and foreign patent prosecution matters.
• Coordinate international filings and prosecution activities with foreign associates.
• Review and report correspondence from the USPTO, WIPO, and foreign IP offices.
• Manage patent prosecution deadlines, docket reports, and electronic records.
• Assist with quality control and ensure filings meet applicable requirements.
• Support attorneys and clients with ongoing patent prosecution matters.
• Track billable time, assist with billing, and provide coverage for other team members.

Skills

Patent prosecution (US)

Asia-Pacific client support

Docket management

MS Office / legal tech

Education

High school diploma or equivalent; associate/bachelor preferred

Tools

PCT filings

IP docketing systems

Foreign filings coordination

Job description

Job Title: Senior Intellectual Property Assistant

Employment Type: Full-Time

Location: Remote (United States)

Compensation: $80,000–$125,000 Base Salary

About the Role

We're partnering with an established Am Law 200 law firm seeking an experienced Senior Intellectual Property Assistant to support its patent prosecution practice.

This is a fully remote opportunity focused on U.S. and international patent prosecution, with a particular emphasis on supporting Asia-Pacific clients.

The ideal candidate is highly organized, detail-oriented, and comfortable independently managing a high-volume patent prosecution workload while working closely with attorneys, clients, and foreign associates.

Experience supporting Asia-Pacific clients is required for this position.

What You'll Be Doing

• Prepare and file U.S. patent applications, Information Disclosure Statements (IDS), formal documents, office action responses, and issue fees.
• Assist with PCT applications, international filings, and foreign patent prosecution matters.
• Coordinate international filings and prosecution activities with foreign associates.
• Review and report correspondence from the USPTO, WIPO, and foreign intellectual property offices.
• Manage patent prosecution deadlines, docket reports, and electronic records.
• Assist with quality control and ensure filings meet applicable requirements.
• Support attorneys and clients with ongoing patent prosecution matters.
• Track billable time, assist with billing, and provide coverage for other team members.

What We're Looking For

• 5+ years of hands-on U.S. patent prosecution experience.
• Experience supporting Asia-Pacific clients is required.
• Strong understanding of U.S. and international patent prosecution procedures.
• Experience with PCT applications, foreign filings, and prosecution deadlines.
• Experience using USPTO systems and preparing patent prosecution documentation.
• Experience coordinating with foreign associates and managing international matters.
• Strong docket management, organizational, and communication skills.
• Comfortable independently managing a high-volume workload.
• Proficiency with Microsoft Office and legal technology.
• Familiarity with IP docketing systems preferred.
• Additional administrative or legal support experience preferred.
• High school diploma or equivalent required; associate or bachelor's degree preferred.

Annual Billable Requirement: 1,300 hours.

Compensation & Benefits

Base Salary: $80,000–$125,000

Compensation will depend on experience and overall qualifications. If your compensation expectations fall outside this range, we still encourage you to apply.

Bonuses are awarded in recognition of individual and firm performance.

The firm also offers:

• Medical insurance (HMO/PPO plans)
• Dental and vision insurance
• Flexible Spending Accounts (FSA) and Health Savings Accounts (HSA)
• 401(k) profit-sharing program
• Generous paid time off
• Employee Assistance Program (EAP)
• Wellness programs and incentives
• Opportunities for professional growth and advancement