Remote Part-Time Administrative Coordinator – Medical Education

Innovative Outsourcing; Atlanta (GA); Hybrid; USD 36,000 - 41,000; Part time

Job summary

Innovative Outsourcing is seeking a Virtual Part-Time Administrative Assistant for Medical Education & Scientific Programs in the Atlanta area. This role offers a flexible, primarily remote schedule with occasional in-person meetings and events.

You will provide administrative and project coordination support for accredited and non-accredited medical education programs, manage calendars, and assist with grant and budget tracking.

Qualifications

• 2+ years in administrative, project support, or program coordination role
• College degree preferred or equivalent work experience
• Experience in healthcare, education, association, conference/event environment preferred
• Proficient with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Strong organizational skills with attention to detail
• Excellent written and verbal communication skills
• Able to track information, deadlines, and multiple projects
• Comfortable with technology and project management platforms
• Ability to work independently remotely while staying collaborative
• Willingness to travel overnight within the U.S. occasionally

Responsibilities

• Provide administrative and project coordination support for medical education programs and events
• Coordinate and schedule faculty, planning committee, participants, and internal meetings
• Serve as contact for program participants and healthcare professionals; distribute materials and reminders
• Prepare, format, and maintain program documents and presentations
• Support grant-related administrative activities and tracking
• Maintain program budget templates and track expenses
• Create and track surveys, forms, and registration materials
• Coordinate with marketing on program materials and forms
• Prepare and track DocuSign agreements for faculty and participants
• Maintain project trackers, databases, and documentation
• Take and distribute meeting minutes and maintain agendas
• Use Teamwork or similar PM tools to track tasks
• Maintain cross-team communication to meet deadlines
• Provide backup admin support during peak periods
• Provide on-site support for conferences and events as needed
• Performs other duties as required by leadership

Skills

Administrative support

Project coordination

Scheduling

Budget tracking

Communications

Document management

Microsoft Office

Remote work

Detail oriented

Team collaboration

Education

College degree preferred

Tools

DocuSign

Teamwork

Doodle

Jotform

Job description

Innovative Outsourcing is seeking a Virtual Part-Time Administrative Assistant for Medical Education & Scientific Programs in the Atlanta area. This role offers a flexible, primarily remote schedule with occasional in-person meetings and events.

You will provide administrative and project coordination support for accredited and non-accredited medical education programs, manage calendars, and assist with grant and budget tracking.