Part Time Administrative Assistant - Remote

Innovative Outsourcing; Atlanta (GA); Hybrid; USD 36,000 - 41,000; Part time

Job summary

Innovative Outsourcing is seeking a Virtual Part-Time Administrative Assistant for Medical Education & Scientific Programs in the Atlanta area. This role offers a flexible, primarily remote schedule with occasional in-person meetings and events.

You will provide administrative and project coordination support for accredited and non-accredited medical education programs, manage calendars, and assist with grant and budget tracking.

Qualifications

• 2+ years in administrative, project support, or program coordination role
• College degree preferred or equivalent work experience
• Experience in healthcare, education, association, conference/event environment preferred
• Proficient with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Strong organizational skills with attention to detail
• Excellent written and verbal communication skills
• Able to track information, deadlines, and multiple projects
• Comfortable with technology and project management platforms
• Ability to work independently remotely while staying collaborative
• Willingness to travel overnight within the U.S. occasionally

Responsibilities

• Provide administrative and project coordination support for medical education programs and events
• Coordinate and schedule faculty, planning committee, participants, and internal meetings
• Serve as contact for program participants and healthcare professionals; distribute materials and reminders
• Prepare, format, and maintain program documents and presentations
• Support grant-related administrative activities and tracking
• Maintain program budget templates and track expenses
• Create and track surveys, forms, and registration materials
• Coordinate with marketing on program materials and forms
• Prepare and track DocuSign agreements for faculty and participants
• Maintain project trackers, databases, and documentation
• Take and distribute meeting minutes and maintain agendas
• Use Teamwork or similar PM tools to track tasks
• Maintain cross-team communication to meet deadlines
• Provide backup admin support during peak periods
• Provide on-site support for conferences and events as needed
• Performs other duties as required by leadership

Skills

Administrative support

Project coordination

Scheduling

Budget tracking

Communications

Document management

Microsoft Office

Remote work

Detail oriented

Team collaboration

Education

College degree preferred

Tools

DocuSign

Teamwork

Doodle

Jotform

Job description

Virtual Part-Time Administrative Assistant - Medical Education & Scientific Programs

Candidates must live within a reasonable distance of the Atlanta area for occasional in-person meetings and company events.

*This position requires a work schedule of approximately 20-25 hours per week, generally performed during normal business hours, Monday-Friday.*

Our client, a cutting-edge healthcare education company, is looking for a Virtual Part-Time Administrative Assistant for their Medical Education & Scientific Programs to join their team. This individual will report to the Assistant Director of Medical Education and Scientific Programs and provide administrative and project coordination support for a variety of healthcare education programs and events.

This is a permanent, part-time opportunity that is ideal for someone who wants a flexible, primarily remote work schedule, enjoys being part of a collaborative and family-friendly company, and thrives on keeping projects, people, and details organized.

The ideal candidate is a strong communicator who is highly organized, detail-oriented, comfortable with technology, and able to independently manage multiple tasks and deadlines. This person will play an important behind-the-scenes role in helping the team successfully plan and execute educational programs, workshops, conferences, and other healthcare-focused events.

Job Responsibilities

• Provides administrative and project coordination support for accredited and non-accredited medical education programs, workshops, forums, conferences, networking events, and other educational programs
• Coordinates and schedules faculty, planning committee, participant, and internal team meetings, including managing calendars, meeting invitations, Doodle polls, and related communications
• Serves as an administrative point of contact for program participants and healthcare professionals, responding to inquiries and distributing welcome materials, resources, reminders, and follow-up communications
• Assists with preparing, formatting, organizing, and maintaining program documents, agendas, templates, presentations, and other materials
• Supports grant-related administrative activities, including preparing grant templates, tracking documentation, deadlines, and program deliverables
• Maintains program budget templates and assists with tracking budgets and expenses for assigned programs
• Assists with creating, distributing, and tracking surveys, registration forms, and other program-related documents
• Coordinates with the marketing team on program-related forms and materials
• Assists with preparing and tracking DocuSign agreements for faculty, planners, and program participants
• Maintains project trackers, databases, folders, and program documentation, ensuring information is accurate, current, organized, and easily accessible
• Takes and distributes meeting minutes and maintains agendas and meeting documentation
• Completes and tracks assigned tasks using Teamwork or other project management software
• Maintains regular communication across teams to ensure deadlines, deliverables, and program details stay on track
• Provides backup administrative support to other team members during absences or periods of increased workload
• Provides on-site administrative support for conferences and events as needed, including registration, materials preparation, and shipping support
• Performs other duties as required or assigned by company leadership

Job Requirements

• 2+ years of previous experience in an administrative, project support, program coordination, or similar role
• College degree preferred or equivalent work experience
• Experience working in a healthcare, education, association, conference/event, or similar professional environment is strongly preferred
• Proficient in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook
• Strong organizational skills with excellent attention to detail
• Excellent written and verbal communication skills
• Ability to accurately track information, documentation, deadlines, and multiple ongoing projects
• Comfortable learning and using technology and project management platforms
• Ability to work independently in a remote environment while remaining highly collaborative and responsive to the team
• Friendly, professional personality with a strong team spirit and customer-service mindset
• Ability to travel overnight within the U.S. for occasional company-led conferences, events, and corporate meetings

Preferred Experience

Experience with any of the following is a plus:

• Teamwork or other project management software
• DocuSign
• Jotform
• Doodle or similar scheduling platforms
• Healthcare or medical education terminology
• Conference, event, or educational program coordination

Salary: $26- $30 an hour, depending on level of experience.