Remote Part-Time Admin Assistant for Board & Agencies

Dover; South Lake Tahoe (CA); Hybrid; USD 28,000 - 41,000; Part time

Job summary

The Fallen Leaf Lake Community Services District is seeking an Administrative Assistant to provide clerical and administrative support to the Fire Chief and General Manager. This part-time role focuses on preparing materials for Board meetings, coordinating with partner agencies, and handling community correspondence.

The ideal candidate is detail-oriented, tech‑comfortable, and able to stay patient yet persistent while juggling multiple priorities; remote-friendly with seasonal in-person time

Qualifications

• Solid working knowledge of Microsoft Excel, Word, and PowerPoint
• Strong written and verbal communication skills with attention to detail
• Demonstrated problem-solving mindset and sound independent judgment
• Ability to manage multiple tasks and shifting priorities in a self-directed, remote environment
• Reliable internet access and a suitable home workspace for virtual work
• Professionalism and discretion when handling sensitive or confidential information

Responsibilities

• Prepare, format, and organize materials for Board meetings, including agendas, packets, and supporting documents
• Assist with correspondence and communication on behalf of the Fire Chief and General Manager, including drafting, formatting, and proofreading letters, emails, and reports
• Manage Fire Department payroll process every two weeks during the season
• Support coordination and communication with other county and state agencies and outside organizations
• Respond to and route community inquiries and correspondence in a professional, timely manner
• Maintain organized digital and/or physical files and records
• Create and update documents, spreadsheets, and presentations using Microsoft Word, Excel, and PowerPoint
• Track deadlines, follow up on outstanding items, and help keep projects moving forward
• Perform other general administrative and clerical duties as assigned

Skills

Communication skills

Problem-solving

Multitasking

Remote work setup

Internet access

Discretion

Tools

Microsoft Excel

Microsoft Word

PowerPoint

Job description

The Fallen Leaf Lake Community Services District is seeking an Administrative Assistant to provide clerical and administrative support to the Fire Chief and General Manager. This part-time role focuses on preparing materials for Board meetings, coordinating with partner agencies, and handling community correspondence.

The ideal candidate is detail-oriented, tech‑comfortable, and able to stay patient yet persistent while juggling multiple priorities; remote-friendly with seasonal in-person time