Remote Operations Specialist - Virtual Assistant

allwhere Shop; Kansas City (MO); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

Equity / stock options

Paid time off, sick time, and holidays

Opportunity to grow with a scaling,高-影

Job summary

allwhere is transforming how companies manage the full lifecycle of IT equipment for distributed teams. We’re seeking a highly organized, proactive Virtual Assistant to support operations and internal teams in a fully remote role, helping with administrative coordination and process support to keep workflows running smoothly.

This is an excellent opportunity for someone who thrives in a fast-paced environment, values accuracy, and wants to grow with a company building modern infrastructure for

Qualifications

• 2+ years of experience as a Virtual Assistant, Executive Assistant, or in a similar administrative/operations support role.
• Excellent written and verbal communication skills.
• Strong organizational skills and exceptional attention to detail.
• Comfort working independently in a fully remote environment while collaborating across time zones.
• Proficiency with Google Workspace (or Microsoft 365), project management tools (e.g., Asana, Notion, or similar), and basic spreadsheet work.
• Ability to prioritize multiple tasks, meet deadlines, and adapt quickly.
• A proactive, solutions-oriented mindset — you anticipate needs and close the loop without constant oversight.
• Bonus: Previous experience supporting operations, logistics, customer service, or tech/start-up environments.

Responsibilities

• Manage calendars, schedule meetings, and coordinate internal and external communications.
• Support order-related administrative tasks, including data entry, status tracking, and documentation.
• Serve as a point of contact for routine inquiries from internal teams, vendors, and partners.
• Prepare and organize reports, trackers, and operational documentation.
• Assist with email management, prioritization, and follow-ups.
• Help maintain and improve internal processes, SOPs, and knowledge bases.
• Coordinate logistics-related administrative tasks (shipping confirmations, status updates, vendor follow-ups).
• Take on special projects and ad-hoc support as the team scales.

Skills

Google Workspace

Notion

Asana

Spreadsheet basics

Tools

Google Workspace

Microsoft 365

Asana

Notion

Excel

Job description

allwhere is transforming how companies manage the full lifecycle of IT equipment for distributed teams. We’re seeking a highly organized, proactive Virtual Assistant to support operations and internal teams in a fully remote role, helping with administrative coordination and process support to keep workflows running smoothly.

This is an excellent opportunity for someone who thrives in a fast-paced environment, values accuracy, and wants to grow with a company building modern infrastructure for