Remote Operations & Sales Support Specialist

Smart Workforce Solutions; United States; Remote; USD 14,000 - 17,000; Full time

Job summary

Smart Workforce Solutions seeks a remote administrator to support an international commercial property portfolio from South Africa hours (06:00–14:00 SAST). You will own lease administration, maintenance coordination, and document preparation with a focus on accuracy and timely execution.

Join a distributed team to perform end-to-end operations, compliance tracking, and sales support across multiple property systems, delivering high-quality results with autonomy.

Qualifications

• 3–5+ years of administration in a fast-paced environment.
• Experience in property management, legal, or accounting administration is a plus.
• Proficiency in Microsoft 365 and DocuSign; quick learner of real estate software.
• Excellent written business English with high attention to detail.

Responsibilities

• Lease & Portfolio Administration: track documentation, follow up with tenants for compliance records, update property systems, and maintain schedules.
• Maintenance & Work Order Coordination: review open work orders, liaise with contractors, schedule tasks, and log invoices.
• Document Preparation & Verification: draft routine notices, verify names/dates/figures, and file documents.
• Sales Administration Support: monitor shared inboxes, format emails, set up DocuSign packages, and coordinate sales actions.
• System & Compliance Tracking: log task histories, maintain compliance matrices, and complete actions without reminders.

Skills

Microsoft 365

DocuSign

Written business English

Autonomy

Property admin software

Tools

Re-Leased

Realworks

Job description

Smart Workforce Solutions seeks a remote administrator to support an international commercial property portfolio from South Africa hours (06:00–14:00 SAST). You will own lease administration, maintenance coordination, and document preparation with a focus on accuracy and timely execution.

Join a distributed team to perform end-to-end operations, compliance tracking, and sales support across multiple property systems, delivering high-quality results with autonomy.