Remote Operations Coordinator (Temporary)

ccsfundraising; United States; On-site; USD 58,344 - 78,936; Full time

Job summary

CCS Fundraising is seeking a Temporary Operations Coordinator to support the West Operations team from a remote location. Reporting to the Vice President of Operations, you will assist with staffing, systems, office management, and cross-functional coordination in a fast-paced environment.

The ideal candidate brings 2+ years in operations/administrative roles, strong project management, and hands-on experience with HubSpot and Monday.com, plus excellent communication and data-entry accuracy.

Qualifications

• 2+ years of experience in an operations, administrative, or coordinator role.
• Strong project management skills.
• Hands-on experience with HubSpot and Monday.com strongly preferred.
• Strong organizational skills and high attention to detail, especially with data entry accuracy.
• Comfortable working with spreadsheets (Excel/Google Sheets).
• Excellent written and verbal communication.
• Ability to manage multiple priorities across different departments and work independently with minimal oversight.
• A flexible, "no task too small" mindset — willing to help wherever needed.
• Prior experience in a temp, contract, or fast-changing environment is a plus.

Responsibilities

• Partner directly with the Head of Operations on day-to-day and project-based operational needs
• Act as a flexible resource, shifting priorities between departments within the Operations function (which includes Executive Partnerships, Office Management, Systems, and Staffing) as business needs evolve
• Support system implementations, updates, or migrations
• Assist with office operations, including vendor coordination, orders and delivery coordination, supply management, and workspace logistics
• Support meetings with the Head of Operations through meeting preparation/agendas, capturing next steps, and managing follow up
• Help coordinate staffing-related tasks such as onboarding logistics, scheduling, or maintaining personnel records
• Perform accurate and timely data entry across various platforms and spreadsheets
• Organize documentation, SOPs, and internal trackers
• Assist with onboarding logistics, scheduling, and maintaining personnel records
• Provide logistical support for the upcoming Regional Team retreat, including vendor communication and project management
• Assist with research, contact management/cleanup, list review and building
• Support the preparation of lead meetings and sales meetings
• Coordinate and support the planning and execution of recruitment events
• Working with other regions to collect existing SOPs, documents, etc.

Skills

Project management

Data entry accuracy

Organization

Communication

Multitasking

Adaptability

Independent work

Tools

HubSpot

Monday.com

Job description

CCS Fundraising is seeking a Temporary Operations Coordinator to support the West Operations team from a remote location. Reporting to the Vice President of Operations, you will assist with staffing, systems, office management, and cross-functional coordination in a fast-paced environment.

The ideal candidate brings 2+ years in operations/administrative roles, strong project management, and hands-on experience with HubSpot and Monday.com, plus excellent communication and data-entry accuracy.