Remote Operations Associate | Flexible Startup Role

CoffeeSpace; United States; Remote; USD 75,000 - 120,000; Full time

Benefits offered by this job

Fully remote work environment

Flexible schedule

Job summary

CoffeeSpace, recruiting on behalf of an anonymous data provider, seeks an exceptional Operations Associate to help run day-to-day admin, records, and projects. You’ll report to leadership and maintain organized records across drive systems.

You'll support AP/AR, prepare reports, and collaborate with the COO and staff on contract workflows, with a fully remote schedule and flexible hours.

Qualifications

• Bachelor’s degree or recent graduate.
• 0–3 years of experience in an administrative, operations, finance, or project coordination role.
• Highly organized and comfortable in a fast-moving startup environment.
• Experience with accounts payable/receivable and bookkeeping workflows is preferred.

Responsibilities

• Maintain accurate records across Google Drive, Notion, and archives.
• Support accounts payable/receivable processes, including invoice processing and reconciliations.
• Collaborate with the COO, Operations Managers, and Chief of Staff on contract and compliance workflows.
• Prepare reports and briefing notes for leadership.
• Administer tools and systems, and monitor shared inboxes.
• Contribute to process improvements and special projects.

Skills

Administrative support

Records management

Communication

Education

Bachelor's degree

Tools

Google Drive

Notion

Job description

CoffeeSpace, recruiting on behalf of an anonymous data provider, seeks an exceptional Operations Associate to help run day-to-day admin, records, and projects. You’ll report to leadership and maintain organized records across drive systems.

You'll support AP/AR, prepare reports, and collaborate with the COO and staff on contract workflows, with a fully remote schedule and flexible hours.