Operations Associate ($75K - $120K) Remote Role at a Public Web Data Provider

CoffeeSpace; United States; Remote; USD 75,000 - 120,000; Full time

Benefits offered by this job

Fully remote work environment

Flexible schedule

Job summary

CoffeeSpace, recruiting on behalf of an anonymous data provider, seeks an exceptional Operations Associate to help run day-to-day admin, records, and projects. You’ll report to leadership and maintain organized records across drive systems.

You'll support AP/AR, prepare reports, and collaborate with the COO and staff on contract workflows, with a fully remote schedule and flexible hours.

Qualifications

• Bachelor’s degree or recent graduate.
• 0–3 years of experience in an administrative, operations, finance, or project coordination role.
• Highly organized and comfortable in a fast-moving startup environment.
• Experience with accounts payable/receivable and bookkeeping workflows is preferred.

Responsibilities

• Maintain accurate records across Google Drive, Notion, and archives.
• Support accounts payable/receivable processes, including invoice processing and reconciliations.
• Collaborate with the COO, Operations Managers, and Chief of Staff on contract and compliance workflows.
• Prepare reports and briefing notes for leadership.
• Administer tools and systems, and monitor shared inboxes.
• Contribute to process improvements and special projects.

Skills

Administrative support

Records management

Communication

Education

Bachelor's degree

Tools

Google Drive

Notion

Job description

This role is being recruited by CoffeeSpace on behalf of an anonymous company that provides large-scale access to public web data for research, analytics, and business intelligence.

We’re identifying a small number of exceptional operations associates from our network. If there’s a strong fit, we’ll introduce you directly to the team.

Location: United States

Compensation: $75K - $120K

Employment type: Full-time

About the company

This company specializes in feeding public web data to frontier AI labs, supporting research, analytics, and business intelligence at scale. Founded in 2022, the team has grown to 42 members and operates as a flat organization, offering direct reporting to leadership.

The company is committed to flexibility and growth, allowing employees to shape their roles and contribute to process improvements and special projects.

About the role

You will be an integral part of the operations team, ensuring the smooth running of day-to-day activities and supporting leadership with timely updates and organized records.

What You’ll Do

• Maintain accurate records across Google Drive, Notion, and archives


• Support accounts payable/receivable processes, including invoice processing and reconciliations


• Collaborate with the COO, Operations Managers, and Chief of Staff on contract and compliance workflows


• Prepare reports and briefing notes for leadership


• Administer tools and systems, and monitor shared inboxes


• Contribute to process improvements and special projects

Why This Role Is Compelling

• Work directly with leadership in a flat organization


• Engage in varied and consequential work, helping to build new products and services


• Join a close-knit, globally distributed team with regular founder contact


• Enjoy a fully remote work environment with a flexible schedule

The Ideal Candidate

• 0–3 years of experience in an administrative, operations, finance, or project coordination role


• Bachelor’s degree or recent graduate


• Highly organized and comfortable in a fast-moving startup environment


• Experience with accounts payable/receivable and bookkeeping workflows is preferred


• Versatile and resourceful, with a creative approach to problem-solving

This is a real, active role that CoffeeSpace is recruiting for in close partnership with the hiring team. We don’t post speculative roles and work directly with teams on their actual hiring needs.