Remote Online Order Specialist – Health + 401(k)

Talentoma; New York (NY); Remote; USD 43,000 - 64,000; Full time

Benefits offered by this job

Health coverage

Paid leave

401(k)

Maternity leave

Bonus opportunities

Job summary

Talentoma is seeking an Online Order Representative to handle customer questions about online orders, provide clear updates, and close requests with precise notes. This fully remote role requires a 40-hour weekly commitment and is based in New York, with flexible days and shifts.

You will work with BigCommerce, SugarCRM, and Gorgias, maintain accurate records, and ensure timely follow-ups while delivering high-quality service and consistent order support.

Qualifications

• High school diploma or equivalent.
• No experience required; related experience supporting online orders, retail customers, or customer questions preferred.
• Familiarity with online shopping workflows, order status updates, product details, cancellations, and return requests preferred.
• Ability to learn an ecommerce platform such as BigCommerce, a CRM such as SugarCRM, and a support platform such as Gorgias.
• Ability to read order details carefully, compare information across systems, and explain next steps in plain language.
• Comfortable communicating professionally with customers and internal contacts through written messages and chat.
• Ability to maintain organized notes, manage a shared queue, and follow established procedures for routing requests.
• Reliable computer, high-speed internet, and a quiet private workspace, with availability for the 40-hour weekly commitment and agreed working days and shift times.
• Authorization to work in the United States.
• Fully remote work from a dedicated home workspace.
• Structured onboarding and training on the named systems, order workflows, and customer response practices.
• Regular check-ins with the customer service team lead for guidance, feedback, and question review.
• Skill building in online order support, return coordination, ecommerce systems, and customer communication.
• Health coverage, paid leave, a 401(k), maternity leave, and bonus opportunities.

Responsibilities

• Receive online order questions through a shared queue, customer emails, service tickets, and chat requests, then identify the customer need and order reference.
• Review order details, item availability, shipment updates, delivery information, cancellation requests, and return requests in the appropriate systems.
• Use an ecommerce platform such as BigCommerce to locate order activity, review product details, and provide accurate updates to customers.
• Record each interaction, actions taken, customer preferences, and next steps in a CRM such as SugarCRM.
• Respond to customers with clear product or service information, expected next steps, and practical guidance that matches available order details.
• Create and update service tickets in a support platform such as Gorgias so requests remain visible from first contact through resolution.
• Verify entered order information against available system details and correct straightforward errors before confirming an update with the customer.
• Follow up on open requests when an update is needed, a customer response is pending, or a promised next step has not been completed.
• Escalate unusual order issues, unavailable items, repeated delivery concerns, or system discrepancies to the customer service team lead or appropriate operations contact.
• Maintain simple tracking notes using spreadsheets and data entry tools such as LibreOffice Calc when assigned by the team lead.
• Meet quality expectations through accurate information, timely turnaround, complete notes, respectful communication, and reliable follow-up.

Skills

Customer service

Written communication

Attention to detail

Organized note-taking

Remote work readiness

Education

High school diploma

Tools

BigCommerce

SugarCRM

Gorgias

Job description

Talentoma is seeking an Online Order Representative to handle customer questions about online orders, provide clear updates, and close requests with precise notes. This fully remote role requires a 40-hour weekly commitment and is based in New York, with flexible days and shifts.

You will work with BigCommerce, SugarCRM, and Gorgias, maintain accurate records, and ensure timely follow-ups while delivering high-quality service and consistent order support.