Remote Onboarding Coordinator (4-month)

Elwyn; Pennsylvania; Hybrid; USD 26,000 - 37,000; Full time

Benefits offered by this job

Paid time off

Medical benefits

Earned wage access

Tuition reimbursement

Career advancement

Flexible schedules

Retirement plan

Job summary

Elwyn in Pennsylvania seeks an Onboarding Coordinator to guide new hires from offer to Day One readiness, coordinating pre-employment checks and ensuring timely paperwork.

This 4-month temporary remote-friendly role collaborates with TA, hiring managers, and Compliance to deliver a compliant onboarding experience, with on-site meetings as needed.

The position offers $23.00 per hour, a strong benefits package, and opportunities to grow within a mission-driven nonprofit.

Qualifications

• High school diploma or equivalent required; associate or bachelor's degree in Human Resources, Business, or a related field preferred.
• Two (2) years of experience in Human Resources, Talent Acquisition, credentialing/compliance, onboarding, or an administrative support function required.
• Experience coordinating background checks, clearances, and pre-employment screening workflows (or similar regulated documentation processes) required or strongly preferred.
• Experience using HR systems such as an Applicant Tracking System (ATS) and/or Human Resources Information System (HRIS) preferred.
• Demonstrated intermediate skill level in Microsoft Outlook, Excel, Word, and PowerPoint; comfortable working in Microsoft Teams.
• Strong written and verbal communication skills with a customer-service mindset and ability to guide new hires with varied technological experience.
• Highly organized with strong attention to detail and ability to manage multiple candidates/new hires simultaneously in a fast-paced environment.

Responsibilities

• Serve as the primary point of contact for new hires from offer acceptance through their first day, providing clear instructions, timelines, and responsive support.
• Coordinate and track completion of pre-employment requirements, including background checks, clearances, fingerprinting (as applicable), physicals, drug screens, reference checks, immunizations, and any role-specific screenings.
• Initiate, monitor, and document all required verifications (e.g., employment, education, licensure/certification where required) and ensure records are complete, accurate, and audit-ready.
• Facilitate new-hire paperwork completion and ensure all required forms are received prior to Day One whenever possible.
• Schedule and complete meetings with new hires to sign Section 2 of Form I-9.
• Coordinate start-date readiness by confirming pre-boarding completion and resolving outstanding requirements prior to Day One whenever possible.
• Schedule or register new hires for new employee orientation (NEO) and required training sessions, and coordinate with internal partners to ensure attendance and successful handoff.
• Maintain candidate/new-hire status updates in HR systems (e.g., ATS and/or HRIS) and communicate progress, exceptions, and next steps to Hiring Managers and Talent Acquisition.
• Update the New Hire Tracker daily to support real-time inquiries by Hiring Managers and Talent Acquisition for accurate onboarding status.
• Identify issues that may delay clearance (e.g., missing documentation, adverse results, expired clearances) and elevate per policy to the appropriate HR/Talent Acquisition/Compliance leader for review and resolution.
• Partner with Hiring Managers, Recruiters, HR, and Compliance/Credentialing teams to ensure a consistent, compliant, and positive new-hire experience.
• Maintain confidentiality and comply with all applicable regulations and organizational policies related to background screening and the handling of personal information.
• Primary work location is the nearest Elwyn corporate office; attend on-site meetings as needed to foster team engagement, with most work completed remotely.
• Attend career fairs and hiring events at the nearest Elwyn corporate office and the surrounding area as needed to support pre-hire activities.

Skills

Onboarding coordination

Background checks

ATS/HRIS

Microsoft Office

Communication

Education

High School Diploma

Associate/Bachelor in HR or related field preferred

Tools

ATS

HRIS

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Microsoft Teams

Job description

Elwyn in Pennsylvania seeks an Onboarding Coordinator to guide new hires from offer to Day One readiness, coordinating pre-employment checks and ensuring timely paperwork.

This 4-month temporary remote-friendly role collaborates with TA, hiring managers, and Compliance to deliver a compliant onboarding experience, with on-site meetings as needed.

The position offers $23.00 per hour, a strong benefits package, and opportunities to grow within a mission-driven nonprofit.