Remote Office Manager & Scheduling Coordinator

TruBlue Home Service Ally; United States; Remote; USD 42,000 - 64,000; Full time

Benefits offered by this job

401K

AFLAC (Accident Insurance included)

6 paid holidays

Paid vacations

Company gear

Job summary

TruBlue Home Service Ally seeks an experienced Office Manager/Administrator in Boca Raton, FL to support growing handyman services. You will manage communications, scheduling, invoicing assistance, inventory, and social media engagement while coordinating with estimators and clerical staff.

The role emphasizes strong computer skills (Excel/Word/CRM), customer satisfaction, and ability to work with a diverse client base. Remote work is a majority of the time, with on-site presence as needed.

Qualifications

• Excellent computer skills including Excel and Word, and familiarity with CRM platforms.
• Strong social media knowledge (Facebook, Nextdoor, etc.).
• Experience in customer-focused administration and scheduling.

Responsibilities

• Maintain communication with customers via office phone, text, and email.
• Schedule meetings with potential customers for estimators.
• Schedule approved jobs according to staffing availability.
• Maintain inventory of literature and marketing materials.
• Relay communications between clients, staff and management.
• Track hours worked by employees per job.
• Track purchases made for each job.
• Assist with sending out invoices when projects are complete.
• Assist estimators with material location and pricing.
• Help manage social media accounts and email communication with prospects.

Skills

CRM platforms

Social media knowledge

Customer satisfaction

Communication skills

Schedule management

Tools

CRM platforms

Job description

TruBlue Home Service Ally seeks an experienced Office Manager/Administrator in Boca Raton, FL to support growing handyman services. You will manage communications, scheduling, invoicing assistance, inventory, and social media engagement while coordinating with estimators and clerical staff.

The role emphasizes strong computer skills (Excel/Word/CRM), customer satisfaction, and ability to work with a diverse client base. Remote work is a majority of the time, with on-site presence as needed.