Remote Office Administrator & Ops Coordinator

ReWorks Solutions; United States; Remote; USD 18,000 - 20,000; Full time

Job summary

ReWorks Solutions is seeking an Office Administrator / Administrative Coordinator to support a busy business owner. This fully remote role in South Africa requires organised, proactive individuals who can manage records, spreadsheets and daily operations with minimal supervision.

You will coordinate documents, track outstanding tasks, follow up with suppliers and clients, and help keep projects on track. Strong English communication and Excel/Sheets skills are essential, with ownership and

Qualifications

• Previous experience in office administration, administrative coordination or a similar role.
• Strong organisational and time-management skills.
• Excellent written and verbal English communication skills.
• Good working knowledge of Microsoft Excel or Google Sheets.
• Ability to manage multiple tasks and follow through without constant supervision.
• Strong attention to detail and accuracy.
• Comfortable learning new systems, software and processes.
• Reliable, resourceful and proactive with a strong sense of ownership.
• Ability to work independently and prioritise tasks effectively.
• A practical, solutions-oriented approach to problem-solving.

Responsibilities

• Provide general administrative and operational support to the business owner.
• Organise and maintain business documents, records and digital filing systems.
• Maintain spreadsheets and trackers using Microsoft Excel or Google Sheets.
• Track outstanding tasks, deadlines, supplier orders and follow-ups.
• Assist with coordinating administrative aspects of ongoing projects.
• Monitor outstanding customer payments and assist with follow-up communication.
• Help manage supplier information, orders and related documentation.
• Assist with permits, project documentation and contractor administration where required.
• Communicate with suppliers, customers and other relevant parties professionally.
• Keep the business owner informed of outstanding items, upcoming deadlines and matters requiring attention.
• Identify administrative gaps and proactively find ways to improve organisation and processes.
• Ensure daily administrative tasks are completed accurately and on time.

Skills

Strong organisational and time‑manager

Excellent written and verbal English

Tools

Microsoft Excel

Google Sheets

Job description

ReWorks Solutions is seeking an Office Administrator / Administrative Coordinator to support a busy business owner. This fully remote role in South Africa requires organised, proactive individuals who can manage records, spreadsheets and daily operations with minimal supervision.

You will coordinate documents, track outstanding tasks, follow up with suppliers and clients, and help keep projects on track. Strong English communication and Excel/Sheets skills are essential, with ownership and