Remote Marketing Campaign Coordinator

aimtal; Massachusetts; Hybrid; USD 45,000 - 65,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

Paid time off and holidays

Paid sick leave

Skill and career growth training

Remote work stipend for equipment or/“

401(k) plan participation

Job summary

Aimtal LLC in Boston, MA is seeking an Account Coordinator to support day-to-day client account operations, working with Account Managers and cross-functional teams to keep projects on schedule.

You will organize workflows in ClickUp, prepare status reports, track timelines and budgets, and help deliver integrated marketing campaigns while ensuring clear communication across clients and internal teams in a fast-paced, remote-friendly environment.

Qualifications

• Bachelor’s degree in Marketing, Communications, Business, or a related field.
• 1-2 years of experience in marketing and/or project coordination; agency/B2B experience is a plus.
• Previous experience in a marketing agency environment is highly desirable, particularly with B2B clients.
• Proven ability to manage multiple projects and deadlines in a fast-paced environment.
• Clear, professional written and verbal skills for client and team collaboration.

Responsibilities

• Own the creation, maintenance, and organization of all client and internal project tasks within ClickUp to ensure every project component is actively managed.
• Develop and meticulously maintain detailed project timelines for all active accounts, with special attention to large, complex projects like website designs and video production.
• Accurately translate client requests, project needs, and approved timelines into clear, actionable project plans and tasks within ClickUp for the delivery team.
• Assist Account Managers with weekly team workload assessments in ClickUp to ensure a healthy, balanced, and sustainable distribution of tasks across the delivery team.
• Perform weekly hours and budget checks against project scopes to flag potential risks or scope creep to Account Managers.
• Identify and assist in the development of new processes or systems to improve agency‑wide project management and delivery operations.
• Prepare detailed client meeting agendas and take accurate, concise meeting notes and action items for both internal and client calls.
• Send marketing materials to clients, including meeting agendas, final campaign assets, action item summaries, and weekly status reports and project updates.
• Act as the liaison to efficiently facilitate and manage the review and feedback loop on marketing assets between the client and the Aimtal delivery team.
• Manage the scheduling of all client and internal team meetings, ensuring smooth coordination across multiple stakeholders and time zones.
• Conduct rigorous quality assurance checks on all final deliverables before client review, ensuring alignment with the original brief, brand standards, and complete accuracy.
• Confirm that all final project versions reflect every client and internal edit, and manage the final submission of project deliverables to the client.
• Assist Account Managers in creating project charters and comprehensive documentation that clearly defines project scope, goals, and team roles.
• Capture internal processes and workflows to create or refine documentation that improves team efficiency and knowledge sharing.
• Assist with the coordination and organizational setup of integrated marketing campaigns across channels, including organic social, paid advertising, and HubSpot activities.
• Assist with the creation and maintenance of marketing content calendars, ensuring milestones and deadlines are tracked and communicated.
• Monitor and research industry trends, competitor actions, and changes that may impact client strategies.
• Perform various administrative tasks to support the delivery team across marketing activities.

Skills

Attention to detail

Communication

Multitasking

Time management

Team collaboration

Education

Bachelor’s degree in Marketing, Communications, Business, or related field

Tools

ClickUp

Asana

Monday.com

HubSpot

Slack

Zoom

Google Workspace

Microsoft Office

Job description

Aimtal LLC in Boston, MA is seeking an Account Coordinator to support day-to-day client account operations, working with Account Managers and cross-functional teams to keep projects on schedule.

You will organize workflows in ClickUp, prepare status reports, track timelines and budgets, and help deliver integrated marketing campaigns while ensuring clear communication across clients and internal teams in a fast-paced, remote-friendly environment.