Remote Legal Operations Specialist

Job Duck LLC; United States; Remote; USD 13,000 - 14,000; Full time

Job summary

Job Duck LLC is seeking a Remote Legal Files Coordinator to support a growing legal practice with accuracy, organization, and consistent client communication. You will draft legal documents, maintain client files, monitor document requirements, and follow up on missing information.

This role emphasizes proactive, detail-oriented work, with daily end-of-day reporting, confidential records handling, and timely case progression across EST time zone.

Qualifications

• Minimum 1 year of experience as a legal assistant.
• Experience drafting legal documents and plans is required.
• English proficiency with excellent written and verbal communication skills is required.
• Ability to conduct client-related calls is a must.
• Experience using WealthCounsel is preferred.
• Document checklist management.
• Case note preparation and maintenance.
• Client follow up and appointment confirmation.
• Administrative support.
• End of day reporting.
• Excellent organization and attention to detail.
• Strong time management and prioritization.
• Clear written and verbal communication.
• Proactive and self-motivated approach.
• Resourceful and solution-oriented mindset.
• Ability to identify missing information and follow up appropriately.
• Ability to manage multiple matters and deadlines.
• Professional telephone etiquette.
• Accuracy when handling confidential legal information.
• Ability to work independently and take ownership of assigned tasks.

Responsibilities

• Provide ongoing administrative support based on the needs and priorities of the legal team.
• Prepare and maintain accurate case notes and supporting documentation.
• Communicate potential delays, missing documents, and unresolved matters promptly.
• Protect confidential client and case information while maintaining accurate records.
• Prepare and submit an end of day report outlining completed tasks, case progress, outstanding items, and matters requiring additional attention or follow up.
• Manage an expected daily call volume of approximately 16 to 30 calls.
• Conduct client follow ups and appointment confirmations by telephone.
• Organize, update, and maintain client files and legal records.
• Identify missing information and proactively follow up with clients to support timely case progression.
• Ensure required client documentation is collected, completed correctly, and organized appropriately.
• Maintain and monitor document checklists for each client.
• Draft legal plans, correspondence, and supporting documents with accuracy and close attention to detail.

Skills

English proficiency

Drafting legal documents

Organization

Attention to detail

Time management

Client calls

Tools

WealthCounsel

Microsoft Office

Job description

Job Duck LLC is seeking a Remote Legal Files Coordinator to support a growing legal practice with accuracy, organization, and consistent client communication. You will draft legal documents, maintain client files, monitor document requirements, and follow up on missing information.

This role emphasizes proactive, detail-oriented work, with daily end-of-day reporting, confidential records handling, and timely case progression across EST time zone.