Remote Legal Billing Administrator — Lawmatics Pro

Job Duck, LLC; United States; Remote; USD 11,000 - 12,000; Full time

Job summary

Job Duck, LLC is seeking a highly organized Legal Billing Administrator to support accurate billing, accounts receivable, payment processing and collections for a remote team serving US-based clients.

You will review timekeeping, prepare invoices, monitor retainers, respond to inquiries, and maintain precise records while handling confidential financial information with discretion. This role offers a steady monthly compensation and the flexibility of a fully remote, EST-based schedule.

Qualifications

• 2 years of experience in administrative, billing, accounting support, or assistant role within a professional services environment.
• Previous law firm experience is preferred.
• Experience with billing, invoice preparation, payment tracking, accounts receivable, or collections.
• Strong written and verbal English communication skills, including professional business writing, grammar, and proofreading.
• Proficiency with Microsoft Office, particularly Outlook and Excel or comparable spreadsheet applications.
• Comfortable working with billing, accounting, case management, CRM, or practice management systems.
• Ability to handle confidential client and financial information with discretion.

Responsibilities

• Monitor client retainers, installment schedules, payment arrangements, and outstanding balances, providing timely and professional follow up with clients when payments or replenishments are due.
• Manage the billing cycle, including preparing pre bills, processing approved adjustments, generating final invoices and statements, and maintaining accurate billing records.
• Review timekeeping and billing records for accuracy and completeness, following up with attorneys and staff to resolve missing entries, discrepancies, or documentation issues.
• Coordinate with attorneys and internal team members regarding nonpayment concerns, recurring billing issues, and accounts requiring escalation while ensuring all activities follow established procedures and professional boundaries.
• Maintain accurate billing and collections records, update cash flow forecasts, and prepare accounts receivable, collections, and payment reports to support financial oversight.
• Respond to client billing inquiries and clearly explain invoices, payment status, retainers, and payment processes while escalating disputes, exceptions, or matters requiring legal judgment.
• Process and reconcile client payments, ensuring transactions are applied to the correct accounts and investigating missing, delayed, or incorrectly recorded payments.
• Manage routine accounts receivable and collections activities, including contacting clients regarding overdue balances, tracking collection efforts, monitoring aging accounts, and escalating accounts requiring additional action.

Skills

Billing & Invoicing

Accounts Receivable

Payment Processing

Client Communications

Microsoft Excel

CRM / Practice Management

Confidentiality

Independent Work

Tools

Lawmatics

Job description

Job Duck, LLC is seeking a highly organized Legal Billing Administrator to support accurate billing, accounts receivable, payment processing and collections for a remote team serving US-based clients.

You will review timekeeping, prepare invoices, monitor retainers, respond to inquiries, and maintain precise records while handling confidential financial information with discretion. This role offers a steady monthly compensation and the flexibility of a fully remote, EST-based schedule.