Remote Legal Assistant - General Liability Defense

Segal McCambridge Singer & Mahoney, Ltd.; Fort Lauderdale (FL); Hybrid; USD 42,000 - 52,000; Full time

Benefits offered by this job

401(k) with employer match

Health, dental, and vision insurance

Health savings account and flexible-sp

Life insurance

Paid time off and parental leave

Employee assistance program

Professional development assistance

Employee discount and referral program

Job summary

Segal McCambridge Singer & Mahoney, Ltd. in Florida is seeking a Legal Assistant to support our Florida General Liability Defense team. The role offers hybrid work options from Tampa or Fort Lauderdale, or remote work within Florida for the right candidate.

You will provide essential administrative and litigation support, help organize cases, coordinate filings, calendars, and discovery, and assist attorneys throughout the life cycle of matters in a fast-paced defense practice.

Qualifications

• Prior experience as a legal assistant or similar role in a law firm.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication.
• Proficient with Microsoft Office (Word, Outlook, Excel) and Adobe Acrobat.
• Ability to manage multiple assignments and deadlines.
• Strong proofreading, document formatting, and file management skills.
• Professional communication with attorneys, clients, and external contacts.
• Ability to work independently and collaboratively.
• Proactive and service-oriented in a fast-paced litigation practice.

Responsibilities

• Provide administrative and legal support to attorneys handling general liability defense matters in Florida.
• Prepare, format, proofread, and revise legal documents, correspondence, pleadings, motions, discovery materials, and other case-related documents.
• Open new matters, maintain case files, and organize electronic and physical documents.
• Coordinate court filings, including electronic filing in Florida state and federal courts.
• Manage attorney calendars, schedule meetings, depositions, hearings, mediations, and other litigation-related events.
• Monitor court deadlines and maintain accurate calendaring and docketing systems.
• Assist with discovery coordination, including organizing documents, tracking discovery requests and responses, and maintaining production materials.
• Prepare deposition, hearing, mediation, and trial materials, including exhibit lists, document binders, and other supporting materials.
• Coordinate communications with clients, opposing counsel, court personnel, experts, vendors, and other outside contacts.
• Handle incoming correspondence, telephone calls, and email communications professionally and promptly.
• Assist with travel arrangements, expense reports, time entry, billing support, and other administrative tasks as needed.
• Maintain accurate case information and electronic records using the firm's document management and case management systems.
• Provide general administrative support to ensure the efficient operation of the Florida general liability defense team.

Skills

Organizational skills

Attention to detail

Written & verbal communication

Microsoft Office

Adobe Acrobat

Multitasking

Record-keeping

Independent work

Team player

Proactive service-oriented

Tools

Microsoft Word

Outlook

Excel

Adobe Acrobat

Job description

Segal McCambridge Singer & Mahoney, Ltd. in Florida is seeking a Legal Assistant to support our Florida General Liability Defense team. The role offers hybrid work options from Tampa or Fort Lauderdale, or remote work within Florida for the right candidate.

You will provide essential administrative and litigation support, help organize cases, coordinate filings, calendars, and discovery, and assist attorneys throughout the life cycle of matters in a fast-paced defense practice.