Legal Assistant - General Liability

Hamilton & Miller, PA; Torch of Friendship (FL); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Competitive annual compensation package with bonus potential

Flexible working environment

Comprehensive Benefits & Wellness Packages

401(k) retirement plan with generous Firm match

Commuter Reimbursement Program

Job summary

Hamilton & Miller, PA in Florida is seeking a Legal Assistant to provide comprehensive support for litigation matters. Responsibilities include managing attorney calendars, tracking deadlines, preparing case documents, and facilitating effective communication with clients and court personnel.

The ideal candidate will have at least 3 years of legal assistance experience, proficiency in legal case-management systems, and a meticulous approach to details. This role offers a competitive compensation package and benefits, promoting a flexible working environment.

Qualifications

• Familiar with Florida state and federal court procedures and e-filing systems.
• Experience drafting legal correspondence and documents including pleadings.
• Proficient in scheduling depositions, hearings, and managing attorney calendars.

Responsibilities

• Manage attorney calendars and deadlines in the case-management system.
• Draft correspondence and confirmations; communicate professionally.
• Open and organize new matters and maintain compliant files.

Skills

Organizational skills

Attention to detail

Communication skills

Proficiency in legal case-management systems

Education

3+ years experience as a legal assistant in a defense law firm

Notary Public certification preferred

Tools

AIM

PerfectLaw

Job description

No agency submissions accepted.

Summary

We are seeking a Legal Assistant that provides comprehensive administrative and case coordination support to attorneys, ensuring the efficient management of litigation matters. Key responsibilities include maintaining attorney calendars, scheduling proceedings, tracking deadlines, preparing and organizing case documents, and facilitating communication with clients, carriers, vendors, and court personnel. The role requires a high level of organization, attention to detail, and a proactive, service‑oriented approach to supporting legal teams.

Supervisory Responsibilities

This position has no direct supervisory responsibilities.

Responsibilities

• Manage attorney calendars and deadlines in the case‑management system (e.g., AIM, PerfectLaw) and sync with Outlook.
• Schedule calls, depositions, hearings, and meetings; send invitations via Teams or Zoom.
• Track court and internal deadlines, issue reminders, and elevate conflicts as needed.
• Open and organize new matters (parties, contacts, judges, divisions, service lists).
• Retrieve dockets and orders, create ticklers, and maintain organized, compliant files in accordance with client standards.
• Prepare concise case summaries outlining key filings, dates, procedures, and client or carrier expectations, coordinate introductions and updates.
• Draft correspondence and confirmations; communicate professionally with clients, carriers, vendors, court staff, and internal teams.
• Format and prepare letters, forms, and basic pleadings for attorney review.
• Assemble and bookmark PDFs; assist with e‑filing per attorney and/or paralegal direction.
• Review and apply judge‑ and division‑specific procedures to scheduling, notices, and submissions.
• Maintain well‑organized electronic and physical matter files using firm standards.
• Perform other duties as assigned.

Education & Experience

• 3+ years experience as a legal assistant in a defense law firm.
• Familiar with Florida state and federal court procedures, e‑filing systems, and local rules.
• Proficient in legal case‑management systems (e.g., AIM, PerfectLaw) and document preparation.
• Knowledge of legal billing practices and time‑entry systems.
• Proficiency in preparing and formatting legal documents, including pleadings, discovery, and correspondence.
• Experience managing attorney calendars, scheduling depositions, hearings, and mediations.
• Notary Public certification preferred.

Essential Skills, Abilities & Competencies

• Communicate clearly and professionally—both verbally and in writing—with clients, attorneys, business professionals, and external parties.
• Produce high‑quality work product, respond to calls, and return correspondence promptly and efficiently.
• Deliver accurate, timely, and reliable work and consistently meet deadlines and performance expectations.
• Build and maintain positive, collaborative working relationships.
• Adhere to all firm policies, procedures, and professional standards.
• Perform both sedentary and physical tasks, including:
  • Working at a computer for extended periods (on‑screen reading, drafting, and typing)
  • Participating in virtual meetings and conference calls
  • Attending in‑person meetings as needed
• Manage competing priorities and work effectively under pressure in a fast‑paced environment.
• Perform other duties, tasks, or projects as assigned.

What We Offer

• Competitive annual compensation package with bonus potential.
• Flexible working environment: career and work‑life balance supported.
• Comprehensive Benefits & Wellness Packages: Medical, Dental, Vision, FSA Medical & FSA Dependent Care, Life Insurance, STD, LTD, AD&D, EAP, and supplementary voluntary health plans.
• Biometric Wellness Screenings.
• Commuter Reimbursement Program (parking, train, bus, etc.).
• 401(k) retirement plan with generous Firm match.
• Opportunities for creative freedom and idea exchange in an innovative workspace.

Equal Employment Opportunity Statement

Hamilton Miller & Birthisel LLP is an equal opportunity employer and prohibits discrimination or harassment of any kind—for any protected characteristic under federal, state, or local law, including race, color, religion, sex (including pregnancy), sexual orientation, gender identity, national origin, age (40+), disability, genetic information, veteran status, marital status, and more. We provide reasonable accommodations for disabilities, pregnancy, religion, and other protected needs and protect confidentiality and non‑retaliation for individuals who raise discrimination concerns or participate in investigations.

Disclaimer

The preceding job description has been designed to indicate the general nature and level of the work performed by the employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and/or qualifications required of employees assigned to this job. For this position may be modified at the Firm's discretion at any time. This job description does not change the at‑will nature of employment.