Legal Assistant

Segal McCambridge; Fort Lauderdale (FL); Hybrid; USD 42,000 - 52,000; Full time

Benefits offered by this job

401(k) with employer match

Health, dental, and vision insurance

Health savings account and flexible-sp

Life insurance

Paid time off and parental leave

Employee assistance program

Professional development assistance

Employee discount and referral program

Job summary

Segal McCambridge Singer & Mahoney, Ltd. in Florida is seeking a Legal Assistant to support our Florida General Liability Defense team. The role offers hybrid work options from Tampa or Fort Lauderdale, or remote work within Florida for the right candidate.

You will provide essential administrative and litigation support, help organize cases, coordinate filings, calendars, and discovery, and assist attorneys throughout the life cycle of matters in a fast-paced defense practice.

Qualifications

• Prior experience as a legal assistant or similar role in a law firm.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication.
• Proficient with Microsoft Office (Word, Outlook, Excel) and Adobe Acrobat.
• Ability to manage multiple assignments and deadlines.
• Strong proofreading, document formatting, and file management skills.
• Professional communication with attorneys, clients, and external contacts.
• Ability to work independently and collaboratively.
• Proactive and service-oriented in a fast-paced litigation practice.

Responsibilities

• Provide administrative and legal support to attorneys handling general liability defense matters in Florida.
• Prepare, format, proofread, and revise legal documents, correspondence, pleadings, motions, discovery materials, and other case-related documents.
• Open new matters, maintain case files, and organize electronic and physical documents.
• Coordinate court filings, including electronic filing in Florida state and federal courts.
• Manage attorney calendars, schedule meetings, depositions, hearings, mediations, and other litigation-related events.
• Monitor court deadlines and maintain accurate calendaring and docketing systems.
• Assist with discovery coordination, including organizing documents, tracking discovery requests and responses, and maintaining production materials.
• Prepare deposition, hearing, mediation, and trial materials, including exhibit lists, document binders, and other supporting materials.
• Coordinate communications with clients, opposing counsel, court personnel, experts, vendors, and other outside contacts.
• Handle incoming correspondence, telephone calls, and email communications professionally and promptly.
• Assist with travel arrangements, expense reports, time entry, billing support, and other administrative tasks as needed.
• Maintain accurate case information and electronic records using the firm's document management and case management systems.
• Provide general administrative support to ensure the efficient operation of the Florida general liability defense team.

Skills

Organizational skills

Attention to detail

Written & verbal communication

Microsoft Office

Adobe Acrobat

Multitasking

Record-keeping

Independent work

Team player

Proactive service-oriented

Tools

Microsoft Word

Outlook

Excel

Adobe Acrobat

Job description

Segal McCambridge, a national litigation firm with nearly four decades of experience, is seeking a Legal Assistant to support its Florida General Liability Defense team. This position may be based in our Tampa or Fort Lauderdale office on a hybrid schedule, or fully remote within the state of Florida for the right candidate.

This is an excellent opportunity to join a collaborative team of experienced defense attorneys and provide essential administrative and litigation support on a variety of general liability matters.

The Legal Assistant will play an important role in keeping cases organized, coordinating day-to-day litigation activities, preparing legal documents, and supporting attorneys throughout the life cycle of a matter. The ideal candidate is proactive, highly organized, detail-oriented, and comfortable managing multiple priorities in a fast-paced law firm environment.

What You’ll Do

• Provide administrative and legal support to attorneys handling general liability defense matters in Florida.
• Prepare, format, proofread, and revise legal documents, correspondence, pleadings, motions, discovery materials, and other case-related documents.
• Open new matters, maintain case files, and organize electronic and physical documents.
• Coordinate court filings, including electronic filing in Florida state and federal courts.
• Manage attorney calendars, schedule meetings, depositions, hearings, mediations, and other litigation-related events.
• Monitor court deadlines and maintain accurate calendaring and docketing systems.
• Assist with discovery coordination, including organizing documents, tracking discovery requests and responses, and maintaining production materials.
• Prepare deposition, hearing, mediation, and trial materials, including exhibit lists, document binders, and other supporting materials.
• Coordinate communications with clients, opposing counsel, court personnel, experts, vendors, and other outside contacts.
• Handle incoming correspondence, telephone calls, and email communications professionally and promptly.
• Assist with travel arrangements, expense reports, time entry, billing support, and other administrative tasks as needed.
• Maintain accurate case information and electronic records using the firm's document management and case management systems.
• Provide general administrative support to ensure the efficient operation of the Florida general liability defense team.

What We’re Looking For

Required Qualifications

• Prior experience as a legal assistant, legal secretary, litigation assistant, or in a comparable support role within a law firm or legal environment.
• Strong organizational skills and exceptional attention to detail.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office, including Word, Outlook, and Excel, and familiarity with Adobe Acrobat.
• Ability to manage multiple assignments, prioritize competing deadlines, and maintain accurate records.
• Strong proofreading, document formatting, and file management skills.
• Professional communication skills and the ability to interact effectively with attorneys, clients, and external contacts.
• Ability to work independently while contributing to a collaborative team environment.
• A proactive, service-oriented approach and the ability to adapt to changing priorities in a fast-paced litigation practice.

Preferred Qualifications

• Prior experience supporting a general liability defense, insurance defense, personal injury, or civil litigation practice.
• Familiarity with Florida state and federal court procedures and electronic filing requirements.
• Experience with litigation calendaring, docketing, document management, and timekeeping systems.
• Familiarity with legal terminology, court procedures, and litigation workflows.
• Experience supporting multiple attorneys in a busy law firm environment.

Why Segal McCambridge?

At Segal McCambridge, you will be part of a collaborative team that values professionalism, attention to detail, and high-quality client service. This role offers the opportunity to work closely with experienced defense attorneys, contribute to the effective management of active litigation matters, and develop your skills within a nationally recognized litigation firm.

We offer flexibility to work from our Tampa or Fort Lauderdale offices on a hybrid schedule, or remotely from within Florida for the right candidate, along with competitive compensation, opportunities for professional development, and a comprehensive benefits package.

Benefits

• 401(k) with employer match
• Health, dental, and vision insurance
• Health savings account and flexible spending account
• Life insurance
• Paid time off and parental leave
• Employee assistance program
• Professional development assistance
• Employee discount and referral programs

About Segal McCambridge

Founded in 1986, Segal McCambridge has grown from a four-attorney practice in Chicago into a national litigation firm with offices across the United States, including Tampa and Fort Lauderdale. The firm represents Fortune 500 companies, corporations, insurers, and individuals in complex litigation matters, including general liability, insurance coverage and bad faith, product liability, construction, employment, environmental, technology and cyber risk, transportation, and other areas of litigation.

At Segal McCambridge, our professionals work together to deliver effective legal representation and exceptional client service in a collegial, team-oriented environment.