Remote Lease Data & Compliance Lead

Weston

Warrensville Heights (OH)

Hybrid

USD 50,000 - 70,000

Full time

14 days+

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Job summary

Weston is seeking a Lease Administrator in Warrensville Heights, Ohio, to uphold the integrity of a complex real estate data portfolio. You will manage lease data in MRI, ShareFile, and SharePoint, review legal documents, and collaborate with accounting and property management teams to ensure accurate lease execution and portfolio performance.

This role requires 2–5+ years in lease administration or related fields, strong analytical skills, attention to detail, and proficiency with MRI.

Qualifications

Bachelor’s degree in Business, Real Estate, Finance, Accounting, or related field preferred.
2–5+ years of lease administration, real estate, or related experience.
Experience working with MRI lease management software preferred.
Working knowledge of accounting principles (GAAP, cash, tax) preferred.
Experience reviewing legal documents and contracts.

Responsibilities

Manage a high-volume, complex lease portfolio encompassing all aspects of lease administration.
Input, maintain, and update lease data in MRI, ShareFile, and SharePoint systems.
Review, analyze, interpret, and summarize complex legal documents (leases, amendments, assignments, contracts, and terminations).
Ensure accuracy and completeness of lease data in coordination with the Accounting team.
Track critical lease dates and maintain reporting tools such as tickler systems and critical date reports.
Process lease documents including new leases, amendments, renewals, and extensions.
Prepare lease abstracts and perform quality control reviews to ensure data accuracy.
Create tenant welcome packages and provide move-in/move-out documentation.
Support preparation of legal documentation such as Estoppels and SNDA agreements.
Maintain organized lease files with accurate and current documentation.
Review property ownership changes and ensure proper documentation and timely payment processing.
Communicate with landlords to resolve lease issues and disputes.
Conduct CAM reconciliations and review operating expenses to ensure lease compliance.
Monitor and manage rent payment structures to ensure accurate and timely payments.
Provide reporting and analysis on lease data to Property Management leadership.
Identify inconsistencies or exceptions and elevate as needed.
Assist with budgeting, forecasting, and financial analysis (AR/AP, rent rolls, and budgets).
Respond to ad hoc requests and support cross-functional teams.
Act as a team lead, including oversight and quality review of third-party work.
Recommend process improvements and efficiencies to enhance lease and contract management.
Perform other duties as assigned.