Remote Invoice Processing Specialist

Confidential Client (via Careerscape); United States; Remote; USD 58,000 - 82,000; Full time

Job summary

Careerscape is recruiting for a Remote Invoice Processing Specialist on behalf of its client. This full-time, remote role offers hands-on exposure to accounts payable workflows within a supportive finance team that values accuracy and timeliness in vendor invoicing.

You will enter invoices, verify details, and assist with payment runs. Ideal candidates have 0–1 year in AP or data entry, proficiency in Excel and Outlook, and comfort learning accounting software in a remote setting.

Qualifications

• High school diploma or equivalent required.
• 0–1 year in accounts payable, data entry, or related clerical role.
• Basic proficiency in Microsoft Excel and Outlook.
• Strong attention to detail and ability to meet deadlines in a remote setting.

Responsibilities

• Invoice Entry: enter vendor invoices accurately in the accounting system.
• Detail Verification: check invoices against PO, receiving documents, and contracts.
• Account Coding: assign correct GL accounts and cost centers.
• Discrepancy Resolution: resolve invoice issues with vendors and internal teams.
• Payment Support: assist with payment batches and month-end AP close.

Skills

Attention to detail

Data entry

Microsoft Excel

Microsoft Outlook

Remote work

Education

High school diploma or equivalent

Tools

Accounting software

ERP software

Job description

Remote Invoice Processing Specialist | Careerscape

This is a full-time, fully remote role for Careerscape’s client, offering an entry point into accounting and finance. The client provides hands‑on exposure to accounts payable workflows and modern invoicing tools within a supportive finance team that values growth. This role is crucial for ensuring that vendor invoices are accurately processed, details are verified, and payments are kept moving on schedule, contributing directly to the smooth financial operations of the company. It suits individuals who are detail‑oriented and enjoy bringing order to numbers and documents.

The TL;DR

• Role: Early Career


• Type: Full-time


• Location: Remote – United States


• Pay: $58000–$82000 yearly


• Team: Supportive finance team; reports to AP lead (implied)


• Mission: Ensure accurate and timely processing of vendor invoices to maintain efficient payment schedules.


• Tech Stack: Microsoft Excel, Microsoft Outlook, accounting or ERP software

What You’ll Actually Do

• Invoice Entry: Receive, review, and accurately enter vendor invoices into the accounting system on time.


• Detail Verification: Verify invoices against purchase orders, receiving documents, and contract terms to ensure accuracy.


• Account Coding: Code invoices to the correct general ledger accounts and cost centers.


• Discrepancy Resolution: Resolve invoice discrepancies and pricing or quantity mismatches by communicating with vendors and internal teams.


• Payment Support: Prepare payment batches for review, support weekly payment runs, and assist with month-end accounts payable close activities.

The Must-Haves

• Background: Entry-Level. High school diploma or equivalent is required, with foundational understanding in accounts payable, data entry, or clerical functions.


• Experience: Zero to one year of experience in accounts payable, data entry, or a related clerical role. Basic proficiency in Microsoft Excel and Outlook is also required.


• Skills: Strong attention to detail and high accuracy with numbers, clear written and verbal communication skills, comfort learning accounting or ERP software, and the ability to manage deadlines and prioritize tasks independently in a remote environment.


• Bonus: An associate or bachelor’s degree in accounting, finance, or business is preferred.