Remote Inside Sales & Proposal Coordinator

Jacobs; Reston (VA); Hybrid; USD 62,000 - 108,000; Full time

Benefits offered by this job

Health insurance

401(k) plan

Stock purchase program

Paid time off

Job summary

Jacobs seeks an Inside Sales Coordinator to plan, lead, and support proposal activities within the Environmental federal sales organization. You will coordinate pursuits, write resumes and project descriptions, and guide a cross-functional team to deliver timely, high-quality proposals for U.S.

clients. In this role, you’ll interact with pursuit teams on strategy, win themes, and proposal development, while coordinating geographically-dispersed teams remotely and ensuring compliance with Jacobs’

Qualifications

• BS/BA in Management, Journalism, English, or a technical discipline or 5+ years of relevant proposal coordination experience in lieu of degree
• 1+ years of relevant experience developing and coordinating proposals, presentations, and related sales or business development deliverables
• 1+ years of experience on federal environmental proposals
• 1+ years of writing experience on proposals to include resumes, project descriptions, and qualifications
• Proposal experience in engineering, architecture, or environmental industries
• Advanced English verbal, writing, and proofreading skills, with an eye towards sales messaging, themes, proposal aesthetics, quality, and content
• Strong organizational qualities and attention to detail and quality
• Proactive self-starter
• Willing to travel as needed to support pursuits
• Proficient in Microsoft Office suite (mandatory) and Adobe creative suite
• Familiarity with AI tools such as Microsoft CoPilot

Responsibilities

• Work closely with the Environmental Sales teams across our federal portfolios
• With little or no supervision, perform proposal coordination, writing, and proposal production of a variety of sales/business development efforts to meet internal and external deadlines
• Manage multiple tasks concurrently and engage with various stakeholders/reviewers
• Accomplish writing assignments to include resumes, project descriptions, qualifications, etc.
• Organize, direct, and guide proposal support team (document processors, creative services, editors, reproduction, etc.) to achieve successful, timely outcomes and high-quality deliverables
• Personally participate in coordinating, and driving compliance; oversee preparation/writing of proposal sections by others
• Work both collaboratively and independently, as appropriate
• Exercise sound judgment to support timely decisions with the team on compliance-related issues and other issues impacting the development, production, and delivery of high quality proposals
• Understand and apply Jacobs’ sales best practices, processes, and software platforms for proposal development
• Schedule, participate in, take and distribute notes for calls including proposal kickoff and chartering, color team reviews, lessons-learned, etc.
• Coordinate geographically-dispersed proposal teams and be able to do this remotely
• Follow best practices for document management, organization, and version control on proposal SharePoint sites, and apply file-sharing and close-out processes on proposals you support
• Support communications and content collection with teaming partners and subcontractors
• Proactively communicate issues/variances, resource needs, or other issues, seek input and support, and help develop solutions in a timely manner
• Write content for non-technical sections, including interviewing subject matter experts and tailoring resume and project descriptions
• Direct and integrate graphic design, editing, document publishing, and reproduction staff
• Contribute suggested improvements/additions to proposal development processes
• Prioritize your own and others’ work to meet proposal/team deliverables
• Follow enterprise health and safety policies and procedures and escalates issues
• Maintain robust internal client network within the business unit and/or client account teams
• Demonstrate excellent oral and written communication skills. Possess effective active listening skills
• Implement company image/brand guidelines on assigned activities
• Possess knowledge of and ability to perform (at a basic level) support skills (including document publishing, and reproduction standards)

Skills

Proposal coordination

Writing

Communication skills

Organization & detail

Travel willingness

Education

B.S./B.A. in Management or English

5+ years proposal coordination experience in lieu of degree

Tools

Microsoft Office

Adobe Creative Suite

AI tools (CoPilot)

Job description

Jacobs seeks an Inside Sales Coordinator to plan, lead, and support proposal activities within the Environmental federal sales organization. You will coordinate pursuits, write resumes and project descriptions, and guide a cross-functional team to deliver timely, high-quality proposals for U.S.

clients. In this role, you’ll interact with pursuit teams on strategy, win themes, and proposal development, while coordinating geographically-dispersed teams remotely and ensuring compliance with Jacobs’