Inside Sales Coordinator, Environmental Federal Sales

Jacobs; Riverside (CA); Hybrid; USD 62,000 - 108,000; Full time

Job summary

Jacobs, a leading global professional services firm, is hiring an Inside Sales Coordinator to support the Environmental federal sales team. You will coordinate proposals, craft content, manage deadlines, and work with teams across offices and remote locations.

The role emphasizes writing non-technical sections, coordinating with subject matter experts, and ensuring compliance while maintaining brand guidelines. Travel may be required; strong MS Office and Adobe skills are essential.

Qualifications

• BS/BA in Management, Journalism, English, or a technical discipline, or 5+ years of proposal coordination experience.

Responsibilities

• Coordinate, write, and produce proposals for federal environmental clients.
• Lead proposal support team including editors, designers, and repro staff.
• Ensure compliance and timely delivery of high-quality proposals.
• Write content for non-technical sections by interviewing SMEs.
• Coordinate geographically dispersed teams and remote work.

Skills

Organizational skills

Written communication

Verbal communication

Team collaboration

Proactive

Willing to travel

Microsoft Office

Adobe Creative Suite

CoPilot / AI tools

Education

BS/BA in Management, Journalism, English, or technical discipline

5+ years proposal coordination experience (in lieu of degree)

Tools

Microsoft Office

Adobe Creative Suite

SharePoint

AI tools (CoPilot)

Job description

At Jacobs, we're challenging today to reinvent tomorrow by solving the world's most critical problems for thriving cities, resilient environments, mission-critical outcomes, operational advancement, scientific discovery and cutting-edge manufacturing, turning abstract ideas into realities that transform the world for good.

Your impact

This role may be performed from any location within the U.S. As an Inside Sales Coordinator, you’ll be an integral part of Jacobs’ Environmental federal sales organization to plan, lead, and support a variety of assignments and to position Jacobs for success. Working with other members of the team, you’ll work on a variety of proposal activities, ranging from qualification statements to small to medium size proposals and presentations.

During your time with Jacobs, you will engage with pursuit teams on sales process discipline, win strategy and proposal development, and presentations; as well as independently lead the coordination, writing, and preparation of proposals of varying sizes for various clients.

As an Inside Sales Coordinator, you will

• Work closely with the Environmental Sales teams across our federal portfolios
• With little or no supervision, perform proposal coordination, writing, and proposal production of a variety of sales/business development efforts to meet internal and external deadlines
• Manage multiple tasks concurrently and engage with various stakeholders/reviewers
• Accomplish writing assignments to include resumes, project descriptions, qualifications, etc.
• Organize, direct, and guide proposal support team (document processors, creative services, editors, reproduction, etc.) to achieve successful, timely outcomes and high-quality deliverables
• Personally participate in coordinating, and driving compliance; oversee preparation/writing of proposal sections by others
• Work both collaboratively and independently, as appropriate
• Exercise sound judgment to support timely decisions with the team on compliance-related issues and other issues impacting the development, production, and delivery of high quality proposals
• Understand and apply Jacobs’ sales best practices, processes, and software platforms for proposal development
• Schedule, participate in, take and distribute notes for calls including proposal kickoff and chartering, color team reviews, lessons-learned, etc.
• Coordinate geographically-dispersed proposal teams and be able to do this remotely
• Follow best practices for document management, organization, and version control on proposal SharePoint sites, and apply file-sharing and close-out processes on proposals you support
• Support communications and content collection with teaming partners and subcontractors
• Proactively communicate issues/variances, resource needs, or other issues, seek input and support, and help develop solutions in a timely manner
• Write content for non-technical sections, including interviewing subject matter experts and tailoring resume and project descriptions
• Direct and integrate graphic design, editing, document publishing, and reproduction staff
• Contribute suggested improvements/additions to proposal development processes
• Prioritize your own and others’ work to meet proposal/team deliverables
• Follow enterprise health and safety policies and procedures and escalates issues
• Maintain robust internal client network within the business unit and/or client account teams
• Demonstrate excellent oral and written communication skills. Possess effective active listening skills
• Implement company image/brand guidelines on assigned activities
• Possess knowledge of and ability to perform (at a basic level) support skills (including document publishing, and reproduction standards)

Here’s what you’ll need

• BS/BA in Management, Journalism, English, or a technical discipline or 5+ years of relevant proposal coordination experience in lieu of degree
• 1+ years of relevant experience developing and coordinating proposals, presentations, and related sales or business development deliverables
• 1+ years of experience on federal environmental proposals
• 1+ years of writing experience on proposals to include resumes, project descriptions, and qualifications
• Proposal experience in engineering, architecture, or environmental industries
• Advanced English verbal, writing, and proofreading skills, with an eye towards sales messaging, themes, proposal aesthetics, quality, and content
• Strong organizational qualities and attention to detail and quality
• Proactive self-starter
• Willing to travel as needed to support pursuits
• Proficient in Microsoft Office suite (mandatory) and Adobe creative suite
• Familiarity with AI tools such as Microsoft CoPilot

Our health and welfare benefits

Our health and welfare benefits are designed to invest in you, and in the things you care about. Your health. Your well-being. Your security. Your future. Employees have access to medical, dental, vision, and basic life insurance, a 401(k) plan, and the ability to purchase company stock at a discount. Eligible employees may also enroll in a deferred compensation plan or the Executive Deferral Plan. Jacobs has an unlimited U.S. Personalized Paid Time Off (PPTO) policy for full‑time salaried/exempt employees, seven paid holidays, and caregiver leave. And certain roles may be eligible for additional rewards, including merit increases, performance discretionary bonus, and stock.

Salary

The base salary range for this position is $61,700.00 to $107,900.00. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training.

E‑EO

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

Job posted on September 01, 2026. This position will be open for at least 3 days.

Culture and Working Policy

We value collaboration and believe that in‑person interactions are crucial for both our culture and client delivery. We empower employees with our hybrid working policy, allowing them to split their work week between Jacobs offices/projects and remote locations enabling them to deliver their best work.

Recruitment Support

Your application experience is important to us, and we’re keen to adapt to make every interaction even better. If you require further support or reasonable adjustments with regards to the recruitment process (for example, you require the application form in a different format), please contact the team via Careers Support.