HSE Administrative Assistant

Bechtel Global Corporation; Houston (TX); Hybrid; USD 45,000 - 65,000; Full time

Job summary

Bechtel, Houston, TX, seeks an Administrative Specialist to support the Health, Safety & Environmental team on a project site. This role offers flexibility to work remotely or from the Houston office until site mobilization, with responsibilities in document control, travel coordination, calendar management, and confidential administration.

Ideal candidates have 2-4 years of related experience, strong MS Office skills, and excellent communication abilities.

Qualifications

• Requires 2-4 years of related experience.
• Intermediate to advanced proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.
• Excellent oral and written communication skills.
• Demonstrated knowledge of administrative skills and automated applications.
• Experience in training and supervision of personnel.
• General experience in all areas of document control.
• Knowledge of Bechtel's organizational structure, functions, and procedures.
• Demonstrated knowledge in one or more administrative function(s).
• Strong organizational skills.
• Thorough knowledge of Bechtel standard computerized systems and other information transmission systems.

Responsibilities

• Performs routine to complicated administrative duties of a responsible and confidential nature, under minimal supervision
• Handles routine and complicated items independently and anticipates problems and changing priorities
• Duties require accuracy, judgment, a moderate degree of initiative, discretion, diplomacy, and knowledge of protocol; Works with confidential information
• Maintains a file of important matters for the executive's attention upon return
• Anticipates changing priorities and problems, alerting the manager as required
• Coordinates travel arrangements and travel itineraries; Prepares detailed expense reports using Concur or other expense report software as required
• Composes routine correspondence for appropriate signature; Reviews outgoing correspondence to ensure accuracy and proper format; May be required to send documents to the client's document management system
• Assists in coordinating internal and/or external meetings, maintaining calendar for responsible manager using Outlook or other calendar software, as appropriate
• Compiles and distributes conference notes and meeting minutes, and the action items that result from the conferences and meetings
• Assigns document numbers and enters into Bechtel electronic document management system

Skills

MS Word

MS Excel

MS PowerPoint

Outlook

Administrative skills

Training and supervision

Document control

Bechtel procedures

Organizational skills

Communication skills

Tools

Concur

DMS

Job description

Relocation Authorized:None

• Relocation Authorized:None
• Telework Type:Full-Time Office/Project
• Work Location: Houston, TX

Project Overview:

Bechtel's Manufacturing & Technology (M&T) Business Unit is designing and building an Active Pharmaceutical Ingredient (API) Manufacturing Facility located at Generation Park in Houston, TX. M&T is an exciting and growing business unit that serves customers in the semiconductor, datacenter, life sciences, and electric vehicle markets. M&T strives to exceed our customer objectives through utilizing our agility, innovative technologies, and world class talent. M&T solves the industry's toughest challenges, building both our company and the world for the future. Headquartered in Reston, Virginia, the M&T global business unit also includes colleagues working in Arizona, Ohio, Texas, India, and additional project locations around the world.

Job Summary:

Provides administrative support to the Health, Safety & Environmental (HSE) team. Plans, controls, and carries out the administrative activities of one or more key result areas, e.g., document control, communications control, file administration, discipline support, or client administrative support. Implements established administrative procedures for the project and supervises assigned personnel, including daily assignment of tasks, training, and evaluations of progress. Prepares performance review of personnel in area of responsibility or provides input as directed by supervisor.

This is a jobsite position. Candidate can work remotely or from the Houston office until site mobilization. #LI-TN1

Major Responsibilities:

• Performs routine to complicated administrative duties of a responsible and confidential nature, under minimal supervision
• Handles routine and complicated items independently and anticipates problems and changing priorities
• Duties require accuracy, judgment, a moderate degree of initiative, discretion, diplomacy, and knowledge of protocol; Works with confidential information
• Maintains a file of important matters for the executive's attention upon return
• Anticipates changing priorities and problems, alerting the manager as required
• Coordinates travel arrangements and travel itineraries; Prepares detailed expense reports using Concur or other expense report software as required
• Composes routine correspondence for appropriate signature; Reviews outgoing correspondence to ensure accuracy and proper format; May be required to send documents to the client's document management system
• Assists in coordinating internal and/or external meetings, maintaining calendar for responsible manager using Outlook or other calendar software, as appropriate
• Compiles and distributes conference notes and meeting minutes, and the action items that result from the conferences and meetings
• Assigns document numbers and enters into Bechtel electronic document management system

Education and Experience Requirements:

• Requires 2-4 years of related experience

Required Knowledge and Skills:

• Intermediate to advanced proficiency in Microsoft Word, Excel, PowerPoint, and Outlook. A skills test may be administered to determine proficiency.
• Excellent oral and written communication skills. A skills test for grammar/spelling may be administered.
• Demonstrated knowledge of administrative skills and automated applications
• Experience in training and supervision of personnel
• General experience in all areas of document control
• Knowledge of Bechtel's organizational structure, functions, and procedures
• Demonstrated knowledge in one or more administrative function(s)
• Strong organizational skills
• Thorough knowledge of Bechtel standard computerized systems and other information transmission systems

Total Rewards/Benefits:

For decades, Bechtel has worked to inspire the next generation of employees and beyond! Because our teams face some of the world's toughest challenges, we offer robust benefits to ensure our people thrive. Whether it is advancing careers, delivering programs to enhance our culture, or providing time to recharge, Bechtel has the benefits to build a legacy of sustainable growth. Learn more at Bechtel Total Rewards

Diverse teams build the extraordinary:

As a global company, Bechtel has long been home to a vibrant multitude of nationalities, cultures, ethnicities, and life experiences. This diversity has made us a more trusted partner, more effective problem solvers and innovators, and a more attractive destination for leading talent.

We are committed to being a company where every colleague feels that they belong-where colleagues feel part of "One Team," respected and rewarded for what they bring, supported in pursuing their goals, invested in our values and purpose, and treated equitably. Click here to learn more about the people who power our legacy.

Bechtel is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, age,national origin, disability, citizenship status (except as authorized by law),protected veteran status, genetic information, and any other characteristic protected by federal, state or local law. Applicants with a disability, who require a reasonable accommodation for any part of the application or hiring process, may e-mail their request [e-mail]