Remote HR Onboarding Specialist

RiseMe; Philadelphia (Philadelphia County); On-site; USD 34,000 - 36,000; Full time

Job summary

FullBloom is seeking an HR Onboarding Specialist to join its centralized HR Service Center. The role focuses on onboarding, background checks, and document management within the UKG system, ensuring compliance and timely processing.

You will handle document verification, data updates, and QA audits while supporting HR initiatives. A remote-friendly setting with East Coast hours is offered, with travel as needed.

Qualifications

• High school diploma or equivalent with 3 years administrative experience; OR Associates degree and above focused in HR with 1 year HR administrative experience.
• Strong organizational and time management skills with the ability to handle multiple tasks simultaneously.
• Excellent attention to detail and accuracy in data handling.
• Strong interpersonal and communication skills.
• Must be proficient in Microsoft Office applications (Word, Excel, PowerPoint).
• Flexible and able to meet deadlines based on manager prioritization.
• Ability to work effectively in a remote work environment.
• Preferred: experience with onboarding, compliance and data management in HR.
• Familiarity with UKG Document Manager or similar systems.
• Knowledge of HR compliance requirements and best practices.
• Experience with HR software and HCM systems.
• Familiarity with the education industry.
• Preferred experience with ATS platforms and UKG UltiPro.

Responsibilities

• Onboarding Management: Collect, verify, and file onboarding documents for new hires, ensuring timely and accurate completion.
• Background Check Coordination: Administer and track background checks for new and current employees, ensuring proper documentation and communication of results.
• Certifications and Licensures: Maintain and verify employee certifications and licensures, manage renewals, and communicate upcoming expirations to employees and managers.
• Document Reclassification: Reclassify and manage employee documents within the UKG Document Manager system for compliance and easy access.
• Audit and Compliance: Conduct regular audits of employee data to ensure accuracy and compliance with company policies and legal requirements. Prepare reports and recommend corrective actions.
• HR Data Management: Maintain and update HR databases, ensuring data integrity and confidentiality.
• Support and Collaboration: Collaborate with HR team members on various initiatives and projects and assist employees with HR policies and procedures.
• Phone line and Ticket Support: Work through assigned HR tickets and phone calls, ensuring timely resolution of HR-related requests and issues including employment verifications.
• UKG Platform Navigation: Efficiently navigate the UKG platform to manage employee information, process HR transactions, and generate reports.

Skills

Organizational Skills

Attention to Detail

Communication

Time Management

Confidentiality

MS Office Proficiency

Remote Work Ability

HR Administration

Education

Associates degree in Human Resources

High school diploma or equivalent

Tools

UKG Platform

UKG Document Manager

HRIS / HCM systems

Job description

FullBloom is seeking an HR Onboarding Specialist to join its centralized HR Service Center. The role focuses on onboarding, background checks, and document management within the UKG system, ensuring compliance and timely processing.

You will handle document verification, data updates, and QA audits while supporting HR initiatives. A remote-friendly setting with East Coast hours is offered, with travel as needed.