HR Coordinator

RiseMe; Philadelphia (Philadelphia County); On-site; USD 34,000 - 36,000; Full time

Job summary

FullBloom is seeking an HR Onboarding Specialist to join its centralized HR Service Center. The role focuses on onboarding, background checks, and document management within the UKG system, ensuring compliance and timely processing.

You will handle document verification, data updates, and QA audits while supporting HR initiatives. A remote-friendly setting with East Coast hours is offered, with travel as needed.

Qualifications

• High school diploma or equivalent with 3 years administrative experience; OR Associates degree and above focused in HR with 1 year HR administrative experience.
• Strong organizational and time management skills with the ability to handle multiple tasks simultaneously.
• Excellent attention to detail and accuracy in data handling.
• Strong interpersonal and communication skills.
• Must be proficient in Microsoft Office applications (Word, Excel, PowerPoint).
• Flexible and able to meet deadlines based on manager prioritization.
• Ability to work effectively in a remote work environment.
• Preferred: experience with onboarding, compliance and data management in HR.
• Familiarity with UKG Document Manager or similar systems.
• Knowledge of HR compliance requirements and best practices.
• Experience with HR software and HCM systems.
• Familiarity with the education industry.
• Preferred experience with ATS platforms and UKG UltiPro.

Responsibilities

• Onboarding Management: Collect, verify, and file onboarding documents for new hires, ensuring timely and accurate completion.
• Background Check Coordination: Administer and track background checks for new and current employees, ensuring proper documentation and communication of results.
• Certifications and Licensures: Maintain and verify employee certifications and licensures, manage renewals, and communicate upcoming expirations to employees and managers.
• Document Reclassification: Reclassify and manage employee documents within the UKG Document Manager system for compliance and easy access.
• Audit and Compliance: Conduct regular audits of employee data to ensure accuracy and compliance with company policies and legal requirements. Prepare reports and recommend corrective actions.
• HR Data Management: Maintain and update HR databases, ensuring data integrity and confidentiality.
• Support and Collaboration: Collaborate with HR team members on various initiatives and projects and assist employees with HR policies and procedures.
• Phone line and Ticket Support: Work through assigned HR tickets and phone calls, ensuring timely resolution of HR-related requests and issues including employment verifications.
• UKG Platform Navigation: Efficiently navigate the UKG platform to manage employee information, process HR transactions, and generate reports.

Skills

Organizational Skills

Attention to Detail

Communication

Time Management

Confidentiality

MS Office Proficiency

Remote Work Ability

HR Administration

Education

Associates degree in Human Resources

High school diploma or equivalent

Tools

UKG Platform

UKG Document Manager

HRIS / HCM systems

Job description

Company Overview

About Us: FullBloom provides education and behavioral health solutions for children via school and community-based services. Our programs enable students to become stronger lifelong learners regardless of learning obstacles. FullBloom’s 12,500+ educators, coaches, and healthcare professionals work in schools across the country to achieve sustainable growth in behavior and academics through evidence-based programs including special education, Applied Behavior Analysis (ABA), intervention services, alternative education, and professional development. Founded in 1976, FullBloom annually supports more than 170,000 children and 25,000 educators in over 1,100 school districts across three divisions, Catapult Learning, Specialized Education Services Inc and Little Leaves.

Equal Opportunity Employment: Full Bloom is an equal opportunity employer. Employment decisions are based on qualifications and personal capabilities. We prohibit discrimination based on any legally recognized basis, including age, color, gender, disability, marital status, national origin, race, religion, sex, pregnancy, gender identity, political affiliation, veteran status, genetic information, or any other protected status by law.

Overview

Position Overview: Full Bloom is seeking an HR Onboarding Specialist to join our centralized HR Service Center as an onboarding support specialist. This role is pivotal in managing and organizing key employee processes, ensuring compliance, and supporting the HR department's initiatives and projects. The HR Administrator will handle onboarding documents, background checks, certification verifications, document management, audits, and employee data updates focused on the (insert division) Division of FullBloom.

Responsibilities

Key Responsibilities:

• Onboarding Management: Collect, verify, and file onboarding documents for new hires, ensuring timely and accurate completion. Navigating complex state-driven compliance processes for various roles and specifically those working with minors in education settings.

• Background Check Coordination: Administer and track background checks for new and current employees, ensuring proper documentation and communication of results.

• Certifications and Licensures: Maintain and verify employee certifications and licensures, manage renewals, and communicate upcoming expirations to employees and managers.

• Document Reclassification: Reclassify and manage employee documents within the UKG Document Manager system for compliance and easy access.

• Audit and Compliance: Conduct regular audits of employee data to ensure accuracy and compliance with company policies and legal requirements. Prepare reports and recommend corrective actions.

• HR Data Management: Maintain and update HR databases, ensuring data integrity and confidentiality.

• Support and Collaboration: Collaborate with HR team members on various initiatives and projects and assist employees with HR policies and procedures.

• Phone line and Ticket Support: Work through assigned HR tickets and phone calls, ensuring timely resolution of HR-related requests and issues including employment verifications.

• UKG Platform Navigation: Efficiently navigate the UKG platform to manage employee information, process HR transactions, and generate reports.

Qualifications

Qualifications:

• High school diploma or equivalent with a minimum of 3 years administrative experience; OR

• Associates degree and above with a focus in Human Resources preferred with 1 year of HR administrative experience

• Strong organizational and time management skills with the ability to handle multiple tasks simultaneously.

• Excellent attention to detail and accuracy in data handling.

• Strong interpersonal and communication skills.

• Must be proficient in Microsoft Office applications (e.g. MS Word, Excel, and PowerPoint)

• Need to be flexible and meet deadlines based on manager prioritization.

• Ability to maintain focused work in a remote work environment.

Preferred Experience:

• Track record of working successfully and efficiently from home.

• Previous experience in an HR role with exposure to onboarding, compliance, and data management.

• Familiarity with UKG Document Manager or similar document management systems.

• Knowledge of HR compliance requirements and best practices.

• Experience in Human Capital Management (HCM) systems and other HR-related software.

• Familiarity with the education industry.

• Preferred experience with ATS platforms and UKG UltiPro.

• Familiarity with the education industry.

Key Competencies:

• Attention to Detail

• Organizational Skills

• Communication

• Confidentiality

• Time Management

• Problem-Solving

• Prioritization

Posted Salary Range

USD $25.00 - USD $26.00 /Hr.

Physical Requirements

Work Environment: This remote-based role supports during normal office hours on the East Coast (EST). Occasional travel for training or professional development may be required and will be coordinated with your line manager.