Remote Health Credentialing & Compliance Specialist

CareRing Health, LLC; Whitner (KY); Remote; USD 55,000 - 75,000; Full time

Benefits offered by this job

Competitive pay

Paid weekly

Medical/dental/vision/life insurance

Paid holidays/PTO/401(k) match

Career growth opportunities

Great and collaborative work环境

Work-life balance

Job summary

CareRing Health, LLC seeks a Compliance Administrative Coordinator to support regulatory and licensing activities across home health, personal care, and hospice operations. This remote role in the United States emphasizes meticulous documentation, calendar management, and timely filings.

You will collaborate with HR, clinical leadership, operations, and credentialing to compile and submit required documentation, track deadlines, and maintain organized records for audits and surveys.

Qualifications

• High school diploma or equivalent required; associate or bachelor’s degree in healthcare administration, business administration, or a related field preferred.
• At least 2 years of administrative experience, preferably in healthcare, home health, hospice, personal care, credentialing, licensing, or regulatory compliance.
• Experience managing deadlines, maintaining records, and working with high volumes of documentation.
• Strong proficiency with Microsoft Office, particularly Excel, Word, and Outlook.
• Strong attention to detail and accuracy.
• Excellent organizational and follow-up skills.
• Ability to manage multiple priorities and meet time-sensitive deadlines.
• Strong written and verbal communication skills.
• Ability to handle confidential and sensitive information with discretion.
• Ability to work independently while collaborating effectively with multiple departments.

Responsibilities

• Maintain a master calendar of licenses, permits, registrations, certifications, renewals, and regulatory deadlines.
• Track agency credentialing and license renewals, Medicare/Medicaid enrollment and revalidation, business registrations, accreditation requirements, policy reviews, and state and federal reporting deadlines.
• Monitor upcoming deadlines and follow up on missing or expiring items.
• Maintain organized records of submissions, approvals, expiration dates, inspections, and follow-up activities.
• Monitor regulatory requirements and communicate important updates or potential compliance concerns to leadership.
• Prepare and submit applications, renewals, regulatory updates, and other required filings.
• Assist with change of ownership, address, administrator, and other agency notifications.
• Gather signatures, certificates, attachments, and supporting documentation needed for submissions.
• Ensure filings are accurate, complete, and submitted within required timeframes.
• Track submissions through completion, including confirmation receipts, approvals, and outstanding items.
• Maintain accurate and organized electronic and paper compliance files.
• Manage documentation such as licenses and permits, insurance certificates, policies and procedures, staff credentials and training records, background checks, inspection and survey results, and corrective action documentation.
• Ensure records are readily accessible for audits, surveys, inspections, and internal review.
• Assist with preparation for state, federal, and accreditation surveys and audits.
• Gather documentation and evidence requested by regulatory agencies or accreditation organizations.
• Track plans of correction, deadlines, follow-up activities, and required submissions.
• Help maintain ongoing survey readiness, including readiness for announced and unannounced inspections.
• Partner with HR, clinical leadership, operations, payroll, credentialing, and other departments to collect required information and documentation.
• Follow up with team members regarding missing, incomplete, or expiring compliance items.
• Provide leadership with updates regarding compliance deadlines, outstanding items, and filing status.
• Help improve and standardize compliance tracking tools, processes, and filing systems.
• Prepare routine compliance reports highlighting upcoming renewals, overdue items, outstanding documentation, and filing status.
• Identify documentation gaps, delays, and potential compliance concerns and elevate as appropriate.
• Provide general administrative support for compliance and regulatory activities.
• Perform other duties as assigned.

Education

High school diploma or equivalent

Associate or bachelor’s degree in healthcare administration, business administration, or related field

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

CareRing Health, LLC seeks a Compliance Administrative Coordinator to support regulatory and licensing activities across home health, personal care, and hospice operations. This remote role in the United States emphasizes meticulous documentation, calendar management, and timely filings.

You will collaborate with HR, clinical leadership, operations, and credentialing to compile and submit required documentation, track deadlines, and maintain organized records for audits and surveys.