Remote Grant Manager — Education Grants & Compliance

ACCEL Schools LLC; Northern (KY); Hybrid; USD 70,000 - 110,000; Full time

Benefits offered by this job

Paid time off

Retirement contributions

Life insurance (optional)

Short-term disability

Long-term disability

Job summary

ACCEL Schools LLC is seeking a hands-on Grant Manager to own the full lifecycle of federal, state, and local grants supporting four West Virginia schools. This role manages grant administration from pre-award planning through closeout, with a focus on linking grant activity to the general ledger and month-end accounting.

The working-manager will develop scalable processes as the portfolio expands across states, maintaining detailed grant ledgers, forecasting, and compliance with funding

Qualifications

• Bachelor’s degree in Accounting, Finance, Economics, Business, Public Administration, Education Administration, or a related field.
• 5+ years of experience in grant management, grant accounting, accounting, or financial management.
• Demonstrated experience managing federal and state grants, including budgeting, expenditure tracking, reconciliations, reporting, compliance, reimbursement, and closeout.
• Experience in a nonprofit, education, public sector, charter school, or other highly regulated grant-funded environment.
• Direct knowledge of West Virginia grant requirements, reporting practices, and compliance expectations.
• Strong understanding of grant accounting principles and the ability to connect grant requirements to general ledger activity.
• Advanced Microsoft Excel skills, including PivotTables, VLOOKUP/XLOOKUP, data analysis, and maintaining detailed financial trackers.
• Ability to manage multiple entities, grants, reporting systems, deadlines, and competing priorities with a high level of accuracy.
• Strong written and verbal communication skills, with the ability to explain financial and compliance requirements to accounting, school, and operational teams.

Responsibilities

• Own the full grant lifecycle for federal, state, and local grants, including identification, pre-award support, application coordination, award setup, budgeting, post-award administration, financial management, compliance, reporting, reimbursement, monitoring, and closeout.
• Manage the grant portfolio for four West Virginia schools, with potential expansion to additional schools and states.
• Review grant award documents, terms, conditions, approved budgets, funding restrictions, reporting requirements, and deadlines; translate requirements into practical accounting and operational processes.
• Maintain detailed grant ledgers and spending trackers, record actual expenses and revenue, update forecasts monthly, and monitor remaining balances.
• Reconcile grant revenue and expenses to the general ledger and cross-check activity across accounting, payroll, procurement, reimbursement, state and federal reporting systems, and internal grant schedules.
• Prepare and post journal entries related to grant revenue, payroll, wages, expenses, allocations, reimbursements, and other allowable costs, ensuring grant activity is reflected in the general ledger.
• Prepare, submit, and monitor invoices, cash requests, reimbursement requests, drawdowns, and other funding requests with supporting documentation.
• Prepare and/or oversee timely and accurate financial and programmatic grant reports across required state, federal, and internal systems.
• Monitor West Virginia-specific reporting and compliance requirements, including CSP grants, and respond to rejected submissions.

Skills

Grant management

Advanced Excel

Communication (written & verbal)

Financial management

General ledger & GAAP

Education

Bachelor’s degree in Accounting / Finance / Economics / Business / Public Administration

Tools

NetSuite

Dayforce

Job description

ACCEL Schools LLC is seeking a hands-on Grant Manager to own the full lifecycle of federal, state, and local grants supporting four West Virginia schools. This role manages grant administration from pre-award planning through closeout, with a focus on linking grant activity to the general ledger and month-end accounting.

The working-manager will develop scalable processes as the portfolio expands across states, maintaining detailed grant ledgers, forecasting, and compliance with funding