Remote Global IP Docket Specialist

Swlaw

Dallas, Northern (TX, KY)

Hybrid

USD 52,000 - 74,000

Full time

9 days ago

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Job summary

Snell & Wilmer seeks an Intellectual Property Docket Specialist to manage foreign patent and trademark docketing, ensuring deadlines and regulatory compliance across jurisdictions. The role supports attorneys, paralegals, and staff in a dynamic IP team.

Based in Dallas with remote/hybrid options, the position requires 5+ years in IP docketing and proficiency in CPI. The firm offers a competitive package and growth opportunities within a prestigious practice.

Qualifications

Minimum of 5 years of experience in foreign patent and trademark docketing or related IP legal support.
Legal experience in Intellectual Property is required.
Experience with foreign patent and trademark prosecution, maintenance, renewal, and annuity deadlines.
Proficiency with CPI docketing software.
Experience with foreign associates and/or international IP counsel preferred.
Strong organizational and time management skills with a proven ability to manage multiple matters and meet strict deadlines.
Excellent attention to detail and accuracy when handling large volumes of data and time-sensitive information.
Effective written and verbal communication skills with the ability to liaise professionally with attorneys, paralegals, staff, foreign counsel, and external stakeholders.
Ability to work independently while also collaborating effectively within a team environment.

Responsibilities

Review and process incoming foreign patent and trademark correspondence, including emails, postal mail, and packages, to identify and record critical deadlines.
Maintain and update docketing records using Intellectual Property docketing software (e.g., CPI or equivalent).
Assign and calculate deadlines and response dates for foreign patent and trademark matters based on applicable laws, rules, and requirements.
Monitor docket deadlines and generate weekly reports for attorneys and paralegals.
Docket and maintain foreign patent and trademark prosecution, maintenance, renewal, and annuity deadlines.
Review foreign counsel correspondence and identify required actions, deadlines, and follow-up items.
Process lateral attorney and client file transfers, ensuring docket accuracy and compliance.
Create, update, and maintain process documentation and training materials related to IP docketing procedures.
Collaborate with attorneys, paralegals, foreign associates, and staff to develop efficient workflows and ensure smooth operations.
Assist with identifying and resolving docketing discrepancies and ensuring the accuracy and completeness of IP records.