Remote IP Docket Specialist — Foreign Patents & Trademarks

Snell & Wilmer; Washington (District of Columbia); Hybrid; USD 53,000 - 74,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Disability Insurance

Life Insurance

401K/Profit Sharing

Paid Holidays

Tuition Reimbursement

Paid Time Off

Job summary

Snell & Wilmer is seeking an Intellectual Property Docket Specialist to join our IP Docket team in Washington, DC, with remote and hybrid work options available, supporting offices across several western and southwestern states.

In this role you will manage foreign patent and trademark deadlines, maintain docketing records using CPI or equivalent, coordinate with attorneys, paralegals and foreign associates, and ensure compliance with ITAR and complex international rules.

Qualifications

• Minimum of 5 years of experience in foreign patent and trademark docketing or related IP legal support roles.
• Legal experience in Intellectual Property is required.
• Proficiency with IP docketing software (e.g., CPI) and familiarity with foreign IP laws, deadlines, and procedures.
• Experience working with foreign associates and/or international IP counsel is strongly preferred.
• Strong organizational and time management skills with a proven ability to manage multiple matters and meet strict deadlines.
• Excellent attention to detail and accuracy when handling large volumes of data and time-sensitive information.
• Effective written and verbal communication skills with the ability to liaise professionally with attorneys, paralegals, staff, foreign counsel, and external stakeholders.
• Ability to work independently while also collaborating effectively within a team environment.
• Subject to International Traffic in Arms Regulations (ITAR) compliant.

Responsibilities

• Review and process incoming foreign patent and trademark correspondence, including emails, postal mail, and packages, to identify and record critical deadlines.
• Maintain and update docketing records using Intellectual Property docketing software (e.g., CPI or equivalent).
• Assign and calculate deadlines and response dates for foreign patent and trademark matters based on applicable laws, rules, and requirements.
• Monitor docket deadlines and generate weekly reports for attorneys and paralegals.
• Docket and maintain foreign patent and trademark prosecution, maintenance, renewal, and annuity deadlines.
• Review foreign counsel correspondence and identify required actions, deadlines, and follow-up items.
• Process lateral attorney and client file transfers, ensuring docket accuracy and compliance.
• Create, update, and maintain process documentation and training materials related to IP docketing procedures.
• Collaborate with attorneys, paralegals, foreign associates, and staff to develop efficient workflows and ensure smooth operations.
• Assist with identifying and resolving docketing discrepancies and ensuring the accuracy and completeness of IP records.

Skills

IP docketing

Attention to detail

Time management

Communication

Tools

CPI docketing software

Job description

Snell & Wilmer is seeking an Intellectual Property Docket Specialist to join our IP Docket team in Washington, DC, with remote and hybrid work options available, supporting offices across several western and southwestern states.

In this role you will manage foreign patent and trademark deadlines, maintain docketing records using CPI or equivalent, coordinate with attorneys, paralegals and foreign associates, and ensure compliance with ITAR and complex international rules.