Intellectual Property IP Docket Specialist

Snell & Wilmer; Washington (District of Columbia); Hybrid; USD 53,000 - 74,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Disability Insurance

Life Insurance

401K/Profit Sharing

Paid Holidays

Tuition Reimbursement

Paid Time Off

Job summary

Snell & Wilmer is seeking an Intellectual Property Docket Specialist to join our IP Docket team in Washington, DC, with remote and hybrid work options available, supporting offices across several western and southwestern states.

In this role you will manage foreign patent and trademark deadlines, maintain docketing records using CPI or equivalent, coordinate with attorneys, paralegals and foreign associates, and ensure compliance with ITAR and complex international rules.

Qualifications

• Minimum of 5 years of experience in foreign patent and trademark docketing or related IP legal support roles.
• Legal experience in Intellectual Property is required.
• Proficiency with IP docketing software (e.g., CPI) and familiarity with foreign IP laws, deadlines, and procedures.
• Experience working with foreign associates and/or international IP counsel is strongly preferred.
• Strong organizational and time management skills with a proven ability to manage multiple matters and meet strict deadlines.
• Excellent attention to detail and accuracy when handling large volumes of data and time-sensitive information.
• Effective written and verbal communication skills with the ability to liaise professionally with attorneys, paralegals, staff, foreign counsel, and external stakeholders.
• Ability to work independently while also collaborating effectively within a team environment.
• Subject to International Traffic in Arms Regulations (ITAR) compliant.

Responsibilities

• Review and process incoming foreign patent and trademark correspondence, including emails, postal mail, and packages, to identify and record critical deadlines.
• Maintain and update docketing records using Intellectual Property docketing software (e.g., CPI or equivalent).
• Assign and calculate deadlines and response dates for foreign patent and trademark matters based on applicable laws, rules, and requirements.
• Monitor docket deadlines and generate weekly reports for attorneys and paralegals.
• Docket and maintain foreign patent and trademark prosecution, maintenance, renewal, and annuity deadlines.
• Review foreign counsel correspondence and identify required actions, deadlines, and follow-up items.
• Process lateral attorney and client file transfers, ensuring docket accuracy and compliance.
• Create, update, and maintain process documentation and training materials related to IP docketing procedures.
• Collaborate with attorneys, paralegals, foreign associates, and staff to develop efficient workflows and ensure smooth operations.
• Assist with identifying and resolving docketing discrepancies and ensuring the accuracy and completeness of IP records.

Skills

IP docketing

Attention to detail

Time management

Communication

Tools

CPI docketing software

Job description

For Applicants Residing In California Snell & Wilmer takes the privacy of the personal information that we collect from you during the employment application process seriously. In compliance with California's Consumer

For Applicants Residing In California Snell & Wilmer takes the privacy of the personal information that we collect from you during the employment application process seriously. In compliance with California's Consumer Protection Act (CCPA), we are providing you with our Privacy Notice for California Residents and our general Privacy Policy. As required by the CCPA, our notice describes the categories of personal information we collect (or may collect) from you as well as our use and disclosure of that personal information. Please review this Notice and our Privacy Policy. By providing your personal information as part of the recruitment or application process, you consent to the collection, use and disclosure of your personal information by Snell & Wilmer consistent with this Notice. By clicking "consent" or "I accept", you acknowledge that you read and agree to Snell and Wilmer L.L.P.: Privacy Policy and Privacy Notice for California Residents located at https://www.swlaw.com/legal/privacy-policy.

IP Docket Specialist Job Details

Snell & Wilmer is seeking an Intellectual Property ("IP") Docket Specialist with expertise in foreign patent and trademark docketing to join our talented IP Docket team. You will play a crucial role in managing and maintaining accurate records for intellectual property matters, with a focus on foreign patents and trademarks. You will ensure compliance with deadlines and legal requirements across various jurisdictions, working closely with attorneys, paralegals, and staff to support client needs. The hours for this position are 8:30 a.m. - 5:00 p.m. MST Monday through Friday. Remote and hybrid work options are available based in the firm's offices in Dallas, Las Vegas, Phoenix, Salt Lake City, or Washington, D.C.

Position responsibilities include, but are not limited to the following:

• Review and process incoming foreign patent and trademark correspondence, including emails, postal mail, and packages, to identify and record critical deadlines.
• Maintain and update docketing records using Intellectual Property docketing software (e.g., CPI or equivalent).
• Assign and calculate deadlines and response dates for foreign patent and trademark matters based on applicable laws, rules, and requirements.
• Monitor docket deadlines and generate weekly reports for attorneys and paralegals.
• Docket and maintain foreign patent and trademark prosecution, maintenance, renewal, and annuity deadlines.
• Review foreign counsel correspondence and identify required actions, deadlines, and follow-up items.
• Process lateral attorney and client file transfers, ensuring docket accuracy and compliance.
• Create, update, and maintain process documentation and training materials related to IP docketing procedures.
• Collaborate with attorneys, paralegals, foreign associates, and staff to develop efficient workflows and ensure smooth operations.
• Assist with identifying and resolving docketing discrepancies and ensuring the accuracy and completeness of IP records.

Experience And Qualifications

• Minimum of 5 years of experience in foreign patent and trademark docketing or related IP legal support roles.
• Legal experience in Intellectual Property is required.
• Demonstrated experience with foreign patent and trademark prosecution, maintenance, renewal, and annuity deadlines.
• Proficiency with IP docketing software (e.g., CPI) and familiarity with foreign IP laws, deadlines, and procedures.
• Experience working with foreign associates and/or international IP counsel is strongly preferred.
• Strong organizational and time management skills with a proven ability to manage multiple matters and meet strict deadlines.
• Excellent attention to detail and accuracy when handling large volumes of data and time-sensitive information.
• Effective written and verbal communication skills with the ability to liaise professionally with attorneys, paralegals, staff, foreign counsel, and external stakeholders.
• Ability to work independently while also collaborating effectively within a team environment.
• Subject to International Traffic in Arms Regulations ("ITAR") compliant.

The pay range for this position is $38.45 to $53.85 an hour, depending on experience, qualifications, and location.

Snell & Wilmer offers a competitive performance-based compensation and a generous benefits package starting on your first day.

• medical, dental, vision, disability, life insurance, 401K/profit sharing, paid holidays, tuition reimbursement and paid time off including vacation time, personal time, and sick time where appropriate.

Snell & Wilmer values the principles of Diversity, Inclusion, and Belonging.

Snell & Wilmer is an Equal Employment Opportunity employer.